Meeting Minutes

Minutes for the October 2008 Meeting

2013-02-24 11:04:35



October 7, 2008

 7:00 p.m.

 Basement of the United Church of Underhill



 Peter Mitchell                                        Marc Maheux                       

 Dick Eldred                                           CLERK                                

 Joe O’Brien                                            Jane Maheux

 Peter Mitchell called the meeting to order at 7:05 p.m.

 1. Review & approval of previous minutes. Minutes from the September meeting were approved. Joe made a motion to accept the minutes of the Special Meeting on September 8, 2007 this was seconded by Dick and so approved.

 2. Review & approval of financial statements. The financial reports for the September meeting were approved.

 3. Operations Report.

     A. Operator’s report. 

         i.  Water usage. 60487 gal/day

          ii.  Test Results and Testing.

              Bacteria results negative.

              Fluoride results within tolerance.

     B. Water usage is up due to flushing and a barn fire at David Sullivans. Marc reported that 70,000 gallons of water were used to fight the fire and that he was called on Sunday by the Fire Department so he had to check out the system. The department also asked him to look at the water color. Marc asked how the Board wanted to handle the fact that Sullivan’s do not belong to the system should they be billed for water use. The Board discussed this and asked Jane to bill the Sullivan’s for Marc’s time and bill them $3.75 per gallon for their water use and also send them a letter explaining this.

     C. Spafford’s gave us the wrong video of the wells they will have to look for the correct one.

     D. Marc has filled out the application for the State revolving loan fund. They would treat our issue as an emergency. To qualify we would have to have a Bond vote and it must be done within 2 years. Also it must be designed by an Engineer.

      E. Marc and Peter met with Chris Brunelle from Stream Alteration. Peter gave him a copy of the plans which were approved for a temporary fix.

 4. Customer concerns/comments

      A Steve Guay will be attending the next meeting.

 5. Repairs and Maintenance.


  6. Old business.

      A. Marc reported that we still do not have asbuilts from Peter Geise.

  7.  New  Business.

      A. Peter requested the Board move into executive session

 8. Bills to review & approve for payment. Bills were reviewed and approved.

 9. Next Meeting Date:  Next regular meeting November 3, 2008 at 7:00 PM.

 10. Adjournment. The meeting was adjourned at 9.05 PM.

 Respectfully submitted,


Jane Maheux clerk/ treasurer




Peter Mitchell President


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