Meeting Minutes

Minutes for the July 2012 Meeting

2013-02-18 08:15:43


July 2, 2012

7:00 p.m.

Basement of the United Church of Underhill



Peter Mitchell                                    Marc Maheux                        

 Joe O’Brien                                                                                        

 Richard Eldred                                                                                                         


 CLERK                                      ASST.  OPERATOR                               

  Jane Maheux                                Sara Ritter        



Peter Mitchell called the meeting to order at 7:08 p.m.


1.      Review & approval of previous minutes. Minutes from the June meeting were approved.


2. Review & approval of financial statements. The financial reports for the June meeting were approved,  


3. Operations Report.

    A. Operator’s report. 

        i. Water usage. 52900 gal/day 

         ii. Test Results and Testing.

             Bacteria results negative.

             Fluoride results within tolerance.


    B. Ordered a new liquid end for the chlorine pump it was installed the part is defective so it has been bypassed and new parts are on the way.


    C. Billing program worked fine this time. 3 readers did not read, when read a second day they worked fine, one of the radio readers at Jeri hill is not working. Marc contacted Ti Sales they thought maybe there could be a short in the green wire.


    D. The Lead Copper samples have been taken.


    E. There is a new EPA regulation for Disinfection by Products. A Stage 2 plan was designed first location Maheux home 2nd at the United Church.


    F. Marc said we need to schedule flushing of the system Jane will put it in the paper that we will be flushing the week of July 9th through the 13th.


   G. Jordan Milton preformed the maintenance on the generator at the control building. Marc removed a wasp nest from the generator and will have to keep checking it.


   H. Sara is resigning her position there is just not enough time for her to be able to do it. She will continue to do chemical testing 3 days a week. She also reported that people are parking in front of the gate. The Board said to purchase a No Parking sign to put on it.


  4. Customer concerns/comments.

 A.    Roger Miller reported colored water and it stained a load of laundry. Marc said to run the water to clear it. Roger wanted to know if they would get a credit on their bill. Marc pointed out to the board that our regulations state that we are not responsible to do that. Peter will contact Roger.


5. Repairs and Maintenance.

 A.    Marc contacted John Champlin on the milliamp meter he is to get a quote to us.

6. Old business.

 A.    All items for the VLCT Grant have been received, Jane will submit for reimbursement.

  7.  New Business:

 A.    Peter to review the Asst Operators job description and type up an announcement and Jane will insert it in the billing ready to go out.

 B.     Jane discussed the possibility of customers being able to pay bills through Quick Books there is a 50 cent transaction fee for each transaction. After discussion it was decided to find 10 or 12 customers and do a pilot program.

8. Bills to review & approve for payment. Bills were reviewed and approved.


9. Next Meeting Date:  Next regular meeting August 6, 2012 at 7:00 PM.


10. Adjournment. The meeting was adjourned at 8:35 PM.



Respectfully submitted,


Jane Maheux clerk/ treasurer



Peter Mitchell President


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