Meeting Minutes

Minutes for the October 2010 Meeting

2013-02-23 14:04:29


October 4, 2010

7:00 p.m.

Basement of the United Church of Underhill


Peter Mitchell                                      Marc Maheux                        

 Joe O’Brien                                                                                        

Dick Eldred                                                                                         

CLERK                        ASST.  OPERATOR                               

Jane Maheux                          Sara Ritter    

Peter Mitchell called the meeting to order at 7:05 p.m.

1. Review & approval of previous minutes. Minutes from the September meeting were approved with changing the wording to test wells.

2. Review & approval of financial statements. The financial reports for the September meeting were approved.

3. Operations Report.

    A. Operator’s report. 

        i. Water usage. 49274.1 gal/day 

         ii. Test Results and Testing.

             Bacteria results negative.

             Fluoride results within tolerance.

    B. Flushing is half done.

    C. Power went out on Poker Hill tripped both booster pumps and the generator did not kick on.  Marc checked on it and is not sure why it did not work correctly he tested the generator and it came on fine.

    D. Marc suggests a letter is sent to Phil Jacobs to correct the problem since the hydrant does not drain on Jacobs Hill.

    E. Chlorine Analyzer is working well and matching the hand held readings.

    F. Sara put a clip board up at the Poker Hill tank to record generator hours. Sara thinks she will have the drawings done by the end of the year

4. Customer concerns/comments

     A. When Marc went to Mike Sacco’s house to change his meter he wanted to know if we had worker’s comp ins and liability ins, Marc replied yes and Mike continued this issue with Peter who got the information to assure him we did.

    B. Tobin Clough on Jacob’s Hill called with a concern of smelly water, Marc hopes the flushing will help this since it is a dead end line it does not have the turnover of other lines. Also a colored water report from Rt 15 hoping that flushing resolves this as well.

5. Repairs and Maintenance.

A.    Meter replacement is done with the exception of 2 meters that showed up when the current meter reading was done. Marc will change these two.

6. Old business. 

A.    Quitclaim Deeds have be written by Vince the board reviewed them and Joe made a motion to authorize Peter to sign on behalf of the district and be available to deal with any other concerns to deal with this. Motion seconded by Dick and so moved. Peter will contact the Hudson’s and send a copy to Brad Holden.

7.  New Business.

A.    Jane reported that we do not have to put the Warning for the Annual Meeting in the paper if it is mailed to each member of the district. Dick made a motion to mail the Warning to all members and post it. Joe seconded and the motion so moved.
B.     The white storage building roof is leaking Marc will get a quote to repair it.
C.    Hydrant flags are missing and will need to be replaced.
D.    Jacob Sausville-Macias has not mowed and has requested a second chance from Peter.
E.     Joe removed birch trees form the road at the Control Building

8. Bills to review & approve for payment. Bills were reviewed and approved.

9. Next Meeting Date:  Next regular meeting November 1, 2010 at 7:00 PM. Annual meeting November 1st after the regular meeting.

10. Adjournment. The meeting was adjourned at 8:45 PM and then the Board went into Executive session for a Personnel matter and adjourned at 8:58 PM.

Respectfully submitted,

Jane Maheux clerk/ treasurer



Peter Mitchell President


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