Meeting Minutes

Minutes for the July 2009 Meeting

2013-02-24 07:19:52



July 6, 2009

7:00 p.m.

 Basement of the United Church of Underhill



 Peter Mitchell                              Marc Maheux                       Steve Guay

 Dick Eldred                               CLERK                             ASST. OPERATOR                               

 Joe O’Brien                             Jane Maheux                              Sara Ritter    


Peter Mitchell called the meeting to order at 7:05 p.m.


1. Review & approval of previous minutes. Minutes from the June meeting were approved as amended to change the $9,600.00 to $9,400.00.

2. Review & approval of financial statements. The financial reports for the June meeting were approved.

3. Operations Report.

    A. Operator’s report.

        i. Water usage.55380 gal/day

         ii. Test Results and Testing.

             Bacteria results negative.

             Fluoride results within tolerance.

    B. Water usage was up this month due to flushing.

    C. There have been erratic readings from fluoride, Marc feels it has stabilized and it is probably time for its annual cleaning or to rebuild the pump.

    D. Marc changed one of the Lead Copper sample spots to Loni Morse’s house on Valley’s Edge. He also reported that he needs to take a VOC test.

     E. The sidewalk project seems to be finished.

     F. Sara reported that flushing was very educational and she is checking to see what is coming for classes and will take more.

4. Customer concerns/comments

     A. Steve Guay had Barry Petersen attorney write up a quick claim deed and easement for our review and our attorneys review. Steve will have a PDF of the plot and easement and quick claim e-mailed to Vince Paradis.

5. Repairs and Maintenance.


 6. Old business.

A.    Marc sent bid advertisement to 4 companies Menard, Bortech, ECI and a company in NH.
B.     There was a meeting with the State for the River Crossing, it is moving along well. Smaller projects are moving slower there are a few issues to work through that have been brought to the table by the State.

7.      New Business.

A.    Jane brought up that the mail does not stay in our local office, it is sent out and then returns. This means that when people are trying to get their checks in the mail for the shut-off date they don’t stay here. After discussion Joe made a motion for us to go by the postmark date and to not send Dwight out for collection on the 14th day to give it four extra days before I send him out. Motion 2nd by Dick and so it was approved.
B.     Jane brought to the Boards attention that Dwight was bit by a dog when reading meters.  The Board said Jane should get all the information and report it to the appropriate town.
C.    When it dries out the Board would like it brush hogged behind Peter Geise’s by the old pump house.
D.    Peter asked Jane to contact Stacey at the Merchants Bank to find out how we would set up a line of credit to use for the Water District during this Stimulus Funding.

8. Bills to review & approve for payment. Bills were reviewed and approved.

9. Next Meeting Date:  Next regular meeting August 3, 2009 at 7:00 PM.

10. Adjournment. The meeting was adjourned at 9:05 PM.

Respectfully submitted,


Jane Maheux clerk/ treasurer




Peter Mitchell President


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