Meeting Minutes

Minutes for the August 2009 Meeting

2013-02-24 08:27:06



August 3, 2009

 7:00 p.m.

 Basement of the United Church of Underhill


Peter Mitchell                                        Marc Maheux                       Steve Guay

Dick Eldred                                           CLERK                             ASST. OPERATOR

Joe O’Brien                                            Jane Maheux                              Sara Ritter 


Peter Mitchell called the meeting to order at 7:05 p.m.

1. Review & approval of previous minutes. Minutes from the July meeting were approved as amended to correct grammar mistakes.

2. Review & approval of financial statements. The financial reports for the July meeting were approved. Jane had information for a line of credit with the Merchants Bank. She will have to call Anita and have her change the amount to $145,000.00 and then set up having Peter sign for this.

3. Operations Report.

        i. Water usage.48655 gal/day

         ii. Test Results and Testing.

             Bacteria results negative.

             Fluoride results within tolerance.

    A. Operator’s report.

    B. Marc put a new meter in at Randy Clarks rental house on Rt. 15.

    C. Dean Bloch of Valleys Edge called Marc with a concern about black specks in his water. Marc explained that it was manganese which had been stirred up and should go away, if it continued to let him know.

    D. Marc reported that Hach has some classes coming up that would be good for Sara and him to attend. The Board supports them going to the classes. Marc will have to see how busy he is with the other projects to see if he will be available. Marc will go on line and register Sara.

     E. Sara reported that checks of the system are going well.

 4. Customer concerns/comments

     A. Steve Guay was at the meeting to find out if our attorney was ok with the Quick Claim Deed. Peter reported that our attorney would like some changes.  Peter did not have a copy of the changes he is going to print it and get it to Steve. Steve will have markers put in by the surveyor and would like to see us put up a fence. Joe made a motion that it is our intent to have a fence between the Water District and Guay’s property up to the electrified section and to have it up before we start using the land. Also we will move the gate back to the southeast corner of lot 2. Dick seconded the motion. The motion was approved.

5. Repairs and Maintenance.

     A. Dick is planning to paint hydrants this year.

 6. Old business.

A.    Peter reported that small business #1 has been approved for construction to start. Bruce Epstein has re catorgized our budget and gave it to Pete, it explains how to use our money and request for it.
B.     There was a meeting with the State for the River Crossing, it is moving along well. Smaller projects are moving slower there are a few issues to work through that have been brought to the table by the State.

7.      New Business.

A.    Peter and Marc went to the Bid opening for the River Crossing. ECI’s bid was $37,810.00, and Bore Tech’s bid was 35,912.00, the bid was awarded to Bore Tech. Bore Tech wants to get started. Peter also reported that Paul is supposed to send the bid advertising to us.
B.     Peter informed the Board that two quotes are needed for each project.

 8. Bills to review & approve for payment. Bills were reviewed and approved.

 9. Next Meeting Date:  Next regular meeting September 8, 2009 at 7:00 PM.

 10. Adjournment. The meeting was adjourned at 8:45 PM.

Respectfully submitted,

Jane Maheux clerk/ treasurer



Peter Mitchell President


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