Meeting Minutes

Minutes for the May 2004 Meeting

2013-03-02 04:52:48


May 1, 2004
8:00 A.M.
Basement of the United Church of Underhill

Roger Koniuto                                 Marc Maheux                           
Peter Mitchell                                  Paul Selsky                               
Dick Eldred                               CLERK PRESENT                                                 
                                                         Jane Maheux

Peter Mitchell called the meeting to order at 8:02 A.M.

1.  Review & approval of previous minutes.  Minutes from 3-27-04 meeting were approved.

2.  Review & approval of financial statements. The financial reports for April were approved.

3. Operations Report.
    A. Operator's report.  
          i.  Water usage. 40847 gal/day
         ii.  Test Results and Testing.
             Bacteria results fine.
             Fluoride results fine.

    B. Water connection for new house on Harvest Run has been done.  Marc had to spend a lot of time there due to ground water and he also had to shut the main down during the connection.

    C. Marc ordered more aquadene.

    D. Marc has scheduled 2 days of flushing between May 7th and May 12th, Jane has sent this information to the free press to be announced to our customers.
4.  Customer concerns/comments.
5. Repairs and Maintenance.
6.  Old business.

    A. Roger is to look up the CCR and get it ready, so that it can be approved by the state and then sent to the printer and mailed to our customers before July 1st.

7.  New  Business.

    A. Project discussion : Tracer wire has not been installed, Marc informed Chagnon's if not done he will take the retainage to have it done.

    B. Lock set is done but not to our specs, Marc is trying to see if the core can be changed on it.

    C. Variable speed pump controls had a problem because we do not have 3 phase power, this problem seems to be resolved through Champlins since this is their responsibility.

    D. The fence is up.

    E. If the tank painting is done correctly it should last approx. 30 years. Marc is trying to coordinate with CWD and Dave Merrithew to have the tank inspected when he is coming up to inspect for CWD.

    F. Marc pointed out to Todd that we need a 4" valve outside, Todd offered to do this in place of having to rebed the pipe. Marc felt this was a fair trade and the valve has been installed.

    E. Electrical should be done by next week. The Board made a motion and approved the motion for the clerk to request and pay $284.00 for electrical service from VEC.

    F. Pressure test on 8" line has been done and passed.

    G. Paving on Barrett Lane and a Piece of Poker Hill Road must be done.

    H. Concerns about Phelps bills were expressed since Chagnon's was supposed to be in winter shut down.  What were we being billed for by them.  The Board decided not to approve Phelps bill invoice #6160 until further verification from Phelps as to what we are being charged for.

    I. The Board also discussed that maybe the best thing to do is to hold the retainage since there are so many unresolved issues between Phelps, Chagnon's and the Board about cost and why some items are be billed to us. The Board discussed this and decided that it should have Peter talk to Vince about the best way to handle this issue. This way we will be covered legally for our decision.

8.  Bills to review & approve for payment. Bills were reviewed and approved.  

9. Next Meeting Date:  Next regular meeting June 5, 2004 at 8:00 a.m.

10. Adjournment.  The meeting was adjourned at 9:50 a.m.

Respectfully submitted,

Jane Maheux clerk/ treasurer


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