Meeting Minutes

Minutes for the June 2004 Meeting

2013-03-02 04:55:23


June 5, 2004
8:00 A.M.
Basement of the United Church of Underhill

Peter Mitchell                                 Marc Maheux                           
Richard Eldred                                  Paul Selsky                               
                                                     CLERK PRESENT                                                 
                                                         Jane Maheux

Peter Mitchell called the meeting to order at 8:00 A.M.

1.  Review & approval of previous minutes. Minutes from 5-1-04 meeting were approved.

2.  Review & approval of financial statements. The financial reports for May were approved.

3. Operations Report.
    A. Operator's report.  
          i.  Water usage. 49521 gal/day
         ii.  Test Results and Testing.
             Bacteria results fine.
             Fluoride results fine.

    B. Water usage was up some from hydrant flushing, Marc also has a concern that there may be another small leak.

    C. Aquadene, chlorine and flouride have been delivered.

    D. Maintenance for the year has been done on the Saturator it was also rebuilt at this time.

    E. Assistant Operator has been doing checks 3 times a week. He is also testing Phosphorous 3 times a week.
4.  Customer concerns/comments.
     A. 9 Liberty  Lane curb stop hit by plow, it has been dug up and a new curb stop has been put in.

     B. Carroll Stygles does not feel he has to pay for 1,000 gallons of water that was estimated when he shut off his meter for the winter. He was billed for this since we did not know that he had turned off his water himself. The board discussed the fact that he should not be shutting his water off himself, the board has requested that the clerk send him a copy of the regulations, and a letter explaining that we will shut off his water for the authorized fee for him when he leaves for the winter. Marc is also going to check and make sure the curb stop was turned back on properly. Also a rebuilt meter and meter base were installed at his home and he was billed for the meter base and labor.
5. Repairs and Maintenance.

     A. It was discussed that all hydrants should be operated and greased Paul is to work on this, and Dick is to come up with a list of the ones that need to be painted. Peter is to check with Kate and see if she is still willing to do the numbers.

     B.  Dick is in the process of getting a quote on painting the pump house.

6.  Old business.

    A. A motion was made by Dick to waive the connection fee for Mike Forsberg in the amount of $2000.00 in appreciation for the land and cooperation to construct a new water tank. This motion was approved. The clerk was also told to send check for $10.00 to fulfill our obligation in the purchase agreement.

     B. Sidewalks: Marc met with them and they are still going forward with them, O'Leary  is to request that it be by finished by October. This will give Marc and Jim Durbrow time to discuss what needs to be done there.

7.  New  Business.

    A. Tank Painting: A few phone calls and a little work was needed to make sure that we got the correct paint. Zephyr was the color we got with a lot of help from Pittsburgh. Merithew was on site and made sure that painting was done according to the proper specs.

    B. Champlin changed the radio system.  The radio is like a repeater and the information goes from one tank to the other. Chart recorder still needs to be changed.

    C. Marc made a call to Chagnon's to find when they were coming back. He spoke with Nelson they will be here Tuesday or Wednesday. We need to know from them how they plan to disinfect the tank and pressure testing. Marc has some serious concerns about the asbuilts and is making sure they are correct, since there have been so many issues such as the fact that there is not a tracer wire. Marc feels that we should get a price on what it would cost to have the tracer wire installed by a different contractor.

    D. Marc has worked with Eric on a punch list and they should be giving a copy to Marc. The board feels that punch list should have dollar values on it.

    E. Vince recommends that we have meeting to try to settle all issues on our own.

    F. Jane to ask Deb Fowler to compare indoor and outdoor meters for the year.

8.  Bills to review & approve for payment. Bills were reviewed and approved.  

9. Next Meeting Date:  Next regular meeting July 10 , 2004 at 8:00 a.m.

10. Adjournment.  The meeting was adjourned at 10:05 a.m.

Respectfully submitted,

Jane Maheux clerk/ treasurer


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