Meeting Minutes

Minutes for the February 2004 Meeting


2013-03-02 04:42:31

 




February 2, 2004
7:00 P.M.
Basement of the United Church of Underhill



TRUSTEES PRESENT          OPERATORS PRESENT          GUEST PRESENT
Roger Koniuto                                 Marc Maheux                           John Keirnan
Peter Mitchell                                  Paul Selsky                               Philip Jacobs
Dick Eldred                               CLERK PRESENT                                                 
                                                         Jane Maheux
                                  

Peter Mitchell called the meeting to order at 7:07 P.M

1.  Review & approval of previous minutes.  Minutes from 1- 5-04 meeting were approved.
    
    A. Sidewalk minutes were accepted, with changes.

2.  Review & approval of financial statements. The financial reports for January  were approved.

3. Operations Report.
    A. Operator's report.  
          i.  Water usage.  63871 gal/day
         ii.  Test Results and Testing.
             Bacteria results fine.
             Fluoride results good

     B. Usage off approx. 14,000 gallon per day over normal use. Also a little higher, some people are running water.

     C. Two frozen meters were replaced with new ones at Underhill Automotive and at Andres Bryants on Rt. 15.

     D. Marc ordered 12 meter bases, new gaskets, and bottoms from Ti Sales.

     E.  Marc recommended that the people on the run water list be contacted since he has had to unthaw frozen water lines under ground. The board agreed and Jane will contact them.

     F. Marc shared his concerns about Allen Engineering leaving the sodium hypo chloride outside of the control building. He suggested that he should give them a call to find out why and the board approved of him doing this.
    
4.  Customer concerns/comments.
    
    A. Phil Jacobs requested from the board to allocate water for Lot #2 of a 2 lot subdivision  on Harvest Run in Underhill. The board accepted his request and has approved  the state required amount allocated for the next three years. This would be through Jan 2007, if construction not done during this time than the customer would have to resubmit a request. Phil is to make sure that Marc is aware of when all of this is to take place so it can be approved by our operator. Jane is to send a letter to Phil of this acceptance.

    B. Debbie Mitchell called with concerns about someone snowmobiling down by the pump house. The board discussed this and decided to wait and see if it happens again.

5. Repairs and Maintenance.
    A. Meter replacements at Underhill Automotive and Andres Bryant residence.

6.  Old business.

7.  New  Business.
            A. John Kernian was present to discuss concerns with the tank project on Poker Hill Road

The new schedule which Chagnon's has presented, would have the project going through June of 2004. The signed contracts we have with them now says that it will be completed by February 14, 2004.

The impact this would have on the Water District would be an increase in cost from Phelps of $13,000.00 more than was budgeted for the project. According to John, Chagnon's may be responsible to pay part of this cost

Phelps feel they need to be there to oversee Chagnon's work do to some prior errors by the contractor. So Phelps recommends that we send a letter to Chagnon about the over run of time and the impact all around. Phelps also feel it would be best if it could be resolved without any legal process.

Phelps suggest a meeting with the contractor . They are also willing to write a letter to the contractor addressing theses concerns. The  board agreed this would be good then Chagnon would know what our concerns are.

Peter also informed everyone that he would like to talk to Todd about this .

The amendments for the borings on the Poker Hill project were approved and signed.

A motion was made to accept the invoice from Chagnon's and it was approved for payment.

8.  Bills to review & approve for payment. Bills were reviewed and approved.  

9. Next Meeting Date:  Next regular meeting February 28, 2004 at 9:00 a.m.

10.  Adjournment.  The meeting was adjourned at 10:13 p.m.


Respectfully submitted,


Jane Maheux clerk/ treasurer


 

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