Meeting Minutes

Minutes for the June 2003 Meeting

2013-03-03 04:18:11


June 2, 2003
7:00 P.M.
Basement of the United Church of Underhill

Peter Mitchell                             Marc Maheux
                                                  CLERK PRESENT                                                 
Dick Eldred                                Jane Maheux

Peter Mitchell called the meeting to order at 7:10 P.M

1.  Review & approval of previous minutes.  Minutes from May 5th special meeting were approved. Minutes from the regular monthly meeting of May 12th were approved as amended with spelling corrections and sentence reconstruction that did not change the meaning of the sentence.

2.  Review & approval of financial statements. The financial reports for May were approved.

     A. Computer has been upgraded.

     B. Received assistance from Angolano during the audit on Quickbooks.  There are still a few more questions which we need to do a little more research on, such as a few items with the budget and having the information on our reports.

     C. Audit was performed by Angolano & Co. of  Shelburne. They also helped to fill out the application to the Bond Bank which has been sent to Malcolm Rode and has been accepted at the Bond Bank.
District Auditors were notified about the audit and were sent a draft review.
Angolano & Co. estimate and depreciation were determined on the assets of the District
A motion was made to accept the cost of the audit at the fee of $2,500.00, motion seconded and approved.

     E. Planning Fund Loan in the amount of $22,000.00 is still pending, we are waiting to hear on whether or not we have been approved.

     F. Revolving Funds Loan: We are 43rd on list so the chance of funding is not very positive.

     G. VT Municipal Bonds all forms have been sent in and approved at this point, everything is going forward, the amount we will bond for is $240,000.00 plus 400,000.00 for the new construction.
Checklist which Bond attorney Paul Giuliani has requested has been done and sent into him and approved.

     H. Interim Financing was discussed and Peter let us know that the Merchants Bank will only cover the money through FDIC for the amount of $100,000.00, so should we consider spreading out the money.
Discussion as how to make the most interest possible from the $400,000.00 when we receive it in July. Jane will do more research on how to get the most we can.


3. Operations Report.
    A. Operator's report.  
          i.  Water usage.  49740 gal/day
         ii.  Test Results and Testing.
             Bacteria results fine.
             Fluoride results good

     B. Water use up a little because of flushing hydrants.

     C. Marc to pick up bottles for testing Pb & Cu and forms to dispense to Dick, Roger and Peter to be distributed for sampling.

     D. Marc is to order new meters to continue the replacement program.
4.  Customer concerns/comments.
     None during this month.

5. Repairs and Maintenance.
      A. None during this month.

6.  Old business.
    A.  CCR Report has to be typed and sent off to the state for review. Jane will take care of this.

    B. Survey at tank has been completed by Brad Holden a suggestion was made to show the survey to Jeff Sprout the road commissioner for Underhill, so that he can see that the road has come onto our property. Documentation should be arriving on this survey.

    C. Jane has contacted David Sichel at VLCT to request a letter explaining how Helen and Marc are being handled for Worker's Comp. He said he was sorry he forgot to send the letter and would do it.

7.  New  Business.

Discussion about changes in payroll so that all Trustees would have to receive W2 at the end of the year for the water they receive.  It was decided to leave it the way it is now.

8.  Bills to review & approve for payment. Bills were reviewed and approved.  

9. Next Meeting Date:  Next regular meeting July 7,2003

10.  Adjournment.  The meeting was adjourned at 9:30 p.m.

Respectfully submitted,

Jane Maheux clerk/ treasurer


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