Meeting Minutes

Minutes for the February 2003 Meeting

2013-03-02 09:30:32


February 3, 2003
7:00 P.M.
Basement of the United Church of Underhill

Peter Mitchell                             Marc Maheux
Roger Koniuto                           CLERK PRESENT                                                 
Dick Eldred                                Jane Maheux

Peter Mitchell called the meeting to order at 7:10 P.M

1.  Review & approval of previous minutes.  Minutes from the 1/6/03 meeting were approved as amended with 1 spelling correction. Minutes from 1/13/03 approved as amended Secret ballot needs more research. Minutes of 1/20/03 approved as amended explained to a customer what the boards options were to complete the project. They feel the 2nd tank is the best option. Minutes from 1/27/03 approved as amended 2 spelling corrections and the option letter could be 1/4 acre with a maintenance easement instead of 1/2 acre.

2.  Review & approval of financial statements. The financial reports from January 2003 were reviewed and approved.
3. Operations Report.
    A. Operator's report.  
          i.  Water usage.  44335 gal/day
         ii.  Test Results and Testing.
             Bacteria results fine.
             Fluoride results good
     B. Job Description  for Tester needs some clarification that any discrepancy must be reported to Marc immediately. Marc to work on this.
     C. Nitrate, IOC, are due for testing in 2003 test bottles have picked up.
     D. Marc has a concern about businesses such as Septic cleaners thawing water pipes for customers in our system. There is a risk for contamination to the system because the hoses they us are not  disenfected and we do not know where the water they use comes from. Marc will check with CWD and see if they have a policy on file we might be able to adapt to our system.
4.  Customer concerns/comments.
      A. Mary Cook Park Street froze up and has been unthawed the meter was broken Marc gave the plumber a new one which has been installed and insulated. Mary will be billed for the meter since the freeze up was her responsibility.
      B. Holly Poulin and Carol Lee Mason Dumas Road old Wrisley home. Froze up while they were away and Marc unthawed it and explained that they needed to fix some of the air coming in the basement or it would just freeze again. Marc received a call on Monday that it was froze again, and the women got verbally abusive and hung up, she was also unpleasant to Kate Mitchell. They had P&P Septic unthaw them this time, and this is what brought the contamination concern to light.
5. Repairs and Maintenance.
     A. None during this period.

6.  Old business.
    A.  Tank Painting Project-
The Final Design from Phelps was reviewed and it was decided that there a few changes we would like to propose to Phelps . If these changes are accepted and made by them then we will accept the Final Design.  This was made as a motion and was 2nd and voted to be.
Change capacity to 150,000
Make sure power and controls are included for independent operation
That the small diameter pressurized line is included
Site plan to include security
The cost of preparation and obtaining sub division is included
Up to 7 Meetings to meet with agencies, present information and what ever else we feel necessary.
Delete #'s 11,12,14,and 16 per Vince's letter
Peter would like termination changed to 30 days instead of 7 days

B.Voter Checklist-
Marc suggest that we check with Vince to see if we use the checklist from both towns or do we create our own with our boundaries.

C. Survey-
Roger to check with Alan and see if February 17th would be a possible date since he will be off from work.
Peter will recommend Gerard Adams to Alan to do the test borings.

D. Boundaries-
Alpine Drive was added as part of the boundaries because peoples names from there are on the prior checklist. Maybe we could check with Vince and see if he knows who owned his parcel back in 1961.
Does Mills include the park or just the house and store. A clear answer is not available about this .
7.  New  Business.
8.  Bills to review & approve for payment. Bills were reviewed and approved.
9. Next Meeting Date:  Special Meeting  February 17,2003
10.  Adjournment.  The meeting was adjourned at 9:25 p.m.

Respectfully submitted,

Jane Maheux


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