Meeting Minutes

Minutes for the May 2001 Meeting

2013-03-06 06:18:45


May 7, 2001
7:00 P.M.
Basement of the United Church of Underhill

Peter Mitchell                            Marc Maheux                                                                                   
Richard Eldred                           CLERK PRESENT                     
Roger Koniuto                            Katharine Koniuto
Peter Mitchell called the meeting to order at 7:12 P.M

1.  Review & approval of previous minutes.  Minutes from the 4/2/01 and 4/16/01 meetings were reviewed and unanimously approved with the following changes:
   4/2/01 - 4.A. Add the word "for" between form and customers.
   5/16/01 - 5.B. Add "ed" to the word finish and change 17 to 7.
2.  Review & approval of financial statements. The financial reports from April  2001 were reviewed and unanimously approved.
3. Operations Report.
    A. Operator's report.  
          i.  Water usage.  42,473 gpd.
         ii.  Test Results and Testing.
               Nitrate:  <0.5 mg/L.
               SOCs: Delay granted (3-23-01, Billy Kahn). Waiver to be submitted with revised Source Protection Plan.
               VOCs: 4-10-01 Sample. None detected.
                Cyanide: TBD.  The test will be conducted during the third quarter.
                Fluoride: JUWD vs State. 0.2 ppm avg. delta. The difference in the two reading may be the difference in equipment.  The State will check the district equipment.
         iii. Other: Shutoff results.
               One customer was shutoff for nonpayment.  He paid quickly and his water service was restored.
               Edgerly Connection (331 Vermont Route 15) 5-2-01.  The project went well and the customer was satisfied with the job.
               Hydrant (#7) Damage from Auto accident.  
                A car driven by Jeremiah E. Davison of 610 Brook Road, North Wolcott, Vermont  (VT Plate # CRM 423)(Phone 888-1950) left Route 15 and crashed into Hydrant #7  early Sunday morning, April 22, knocking it over.  The fire department called M. Maheux who responded  The hydrant has since been repaired.  Costs for the repairs will be the responsibility of the driver's insurance.(N.H. Indemnity Ins. #AIG 9559948).
               Carroll Stygles Water Turn On
               Carroll Stygles has returned from Florida.  He contacted M. Maheux to have his water service restored.  The expense for this was billed by M. Maheux and paid directly to him.
               Marc Maheux's Fees
               M. Maheux reported that he will be raising his fees from $40 to $45 per hour and From $50 to $65 per service call. These changes will apply to the water District beginning August 1, 2001.
             Alarm Page.
             P. Mitchell and R. Eldred each received an alarm page on Friday, April 20th that the water in the tank was low.  M. Maheux had forgotten to restart the pumps causing the level in the tank to go down.  The tank refilled properly once the pumps were restarted.  It was a good, though unintentional, test of the alarm paging system.
4.  Customer concerns/comments.
          A. Is new Tracking Form working/helping?
        B. Concerns.
              i. Brown Water at Guay's (4-11-01). Barn only. House OK.
                 It was suggested that the water be run to see if it would clear.  It did.  They will contact us if further problems occur.
        C. Requests.
             i. Bill Frank requests additional landscaping for lawn depression from Poker hill Project, Summer 2000.
                The Board discussed the request.  P. Mitchell will get an estimate from C. Wiegand or D. Keszey before a decision will be made.

5. Repairs and Maintenance.
     A. Meter verification/Calibration Status (G.Allen, J.Stoddert,, Big John's, others?)
          Testing is still in progress.
     B. Estimate for UPS  or Radio Transmitter for Main Tank? No estimate has been received to date.
     C. Tank Inspection: Letter to Underwater Solutions requesting July per D. Foran request.
             Date: TBD.  A short discussion was held.  July is OK with M. Maheux.
     D. Shutoff Valve Repair: B. Metcalf needed. Others?
          B. Metcalf & H. Miller shutoffs will be repaired as soon as possible.
     E. Well #2 Cap Leaking.
          M. Maheux explained that while the cap on Well #2 appears to be leaking, but only when it is NOT pumping.
     F. Replacement of Damaged Hydrant
         The hydrant that was hit by a car was repaired on 5/22/01.
     F.  Other.  
6.  Old business.
     A. Identification: Business cards proposal. Everybody OK?
          The clerk distributed the business cards for everyone.
      B. Source Protection Plan.
          The completed Source protection Plan is being reviewed by Peter Mitchell.
      C. Freezing.  Review Precautionary running of water?  Stop at UCU Parsonage?
         The running water at the UCU Parsonage has been turned off.
       D. Insurance: Recommend VT League Cities and Towns.
            Insurance coverage with the Vermont League of Cities and Towns began May 7, 2001 for the Water District.  Coverage with the Pomerleau Agency and Hastings-Tapley is being phased out as quickly as possible.      
        E. Pending Items Review.
             I. Sacco Agreement. Status.
                The Board moved into Executive Session at 9:07 p.m.  Those present were Peter Mitchell, Richard Eldred, Roger Koniuto,  and Katharine Koniuto.  The Board moved out of Executive Session at 9:37 p.m.  The Board had previously decided to pay Michael Sacco $250 in exchange for a signed agreement and easement.  In addition, it was moved and unanimously carried to reimburse Michael Sacco up to $400 for shrubs, trees, etc. For landscaping on his property upon submission of a bill for the same by 9/30/2001.
          I. Other.  None.

7.  New  Business.
    A.  Consumer Confidence Report.  Due to state July 1,2001.
          Peter will update the report and give it to the clerk.
    B.  Hydrant Flag Pickup.
          Richard Eldred will complete this project.

8.  Bills to review & approve for payment. Bills were reviewed and approved.

9. Next Meeting Date:  June 4, 2001; 7:00 P.M.
    A. Agenda items for next meeting.  

10.  Adjournment.  The meeting was adjourned at 10:00 p.m.

Respectfully submitted,

Katharine A. Koniuto


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