Meeting Minutes

Minutes for the February 2001 Meeting

2013-03-05 10:15:22


February 5, 2001
7:00 P.M.
Basement of the United Church of Underhill

Peter Mitchell                            Marc Maheux

Roger Koniuto                           CLERK PRESENT                     
                                                    Katharine Koniuto
Peter Mitchell called the meeting to order at 7:02 P.M

1.  Review & approval of previous minutes.  Minutes from the 1/8/00 meeting were unanimously approved with the following addition in 5.B. after the first sentence:
     "No additional connection fee will be charged as the residence had been connected to the Jericho-Underhill Water District previously, but had not been using its water."

2.  Review & approval of financial statements. The financial reports from January  2001 were reviewed and unanimously approved.
3. Operations Report.
    A. Operator's report.  
          i.  Water usage.  44,651 gpd.
               Water Supply Division: letter or fax required (e-mail not allowed)
                 E-mail is no longer being accepted for the monthly reports as M. Maheux's signature can  not be verified when sent by e-mail.
               J. Rutherford investigating IRS PIN approach.  No change anticipated.
                Using a PIN number for verification on e-mailed monthly reports is being investigated.
          ii.  Test Results and Testing.
                Total budgeted for year- $600.
                Nitrate: Est. State Lab-$125.  M. Maheux will apply for a waiver of testing this time.
                SOCs: Est. Endyne-$750.  Need A, B, C, and D.
                Last tested 2/24/98.  Sample combined with Wells River, Lake Region, Bellows Falls, Jericho, 34 Park; analyzed by H. Souther Lab, Bloomfield, CT.               
         iii. Website Documents: Assistant Operator's job description.
             The Source Protection Plan  has been added to the Website.

4.  Customer concerns/comments.
      12/28/00 - Concern: Water has sulfurous odor at old Waters Library. Response:TBD
                        (Same issue reported by United Christian Assembly - Raceway.)
      1/2/01 - Concern: Fluctuating pressure at home of R. Grzywna.  Response:  M.Maheux investigated 1/10/01; suspects main shutoff needs work; will examine in spring.
                    M. Maheux contacted R. Grzywna by telephone and he agreed to further investigation in the spring.
      1/12/01 - Concern: K. Koniuto;  Need for Gross Alpha Testing prior to schedule. 

                                  Response: TBD.  On hearing of a well in Underhill Center that was found to have Gross Alpha Radiation contamination, K. Koniuto became concerned about the possibility of contamination in the Jericho-Underhill Water District wells.  She contacted Harold Sargent.  His response indicated that testing on the schedule in 2002 would be adequate.    

5. Repairs and Maintenance.
     A. Meter verification/Calibration Status (G.Allen, J.Stoddert,, Big John's, others?)
          No further action
     B. Wellhead Electric Box Replaced: Bill for disconnect box seemed high.  Payment authorized 1/13/01.  The markup on the box was 15%.  It was a stainless steel, watertight box.
     C. Estimate for UPS for Main Tank.  Walt Douglass has been contacted.  There has been no response from W. Douglass as yet.  This is for the radio link from the tank to the Control Building.
      D. Cistern Right of Way for Inspection: Safe Deposit Box or Attorney? (Inventory of Safe Deposit Box?) The clerk presented deeds and papers from the Safe Deposit Box that may pertain to the land where the cistern is.  P. Mitchell took them for further review.  The clerk will do an inventory of the Safe Deposit Box and include it in the Officers' Handbooks she is preparing.
     E.  Other.  None.
6.  Old business.
    A.  Review Meter Reader's Job Description.  The District has not received a signed copy of the meter reader's job description from Robert Cormier as yet.
   B. Identification. Badges and business cards needed?
       M. Maheux reported that he had taken no action on this as yet.    
    C. Source Protection Plan - Cost estimate vs. $300 budgeted.
         M. Maheux presented a sample of the mailing packets he plans to send in preparation for the Source Protection Plan.  He will do a survey of  Zone 2 only.  The packets will contain information and a questionnaire plus a letter.  The Source Protection Plan is required to be updated every 3 years now.  The Board authorized M. Maheux to continue work on the plan.
     D. Freezing.  Precautionary running of water?  At UCU Parsonage?
          The Board and M. Maheux discussed the need to run water to prevent freeze-ups.  It was not felt that it was necessary as yet to send out notices to those customers whose lines have had problems in the past.  The list of names was discussed and preparedness was taken for future notification.  The UCU Parsonage began  running  water on 1/28/01 as an indicator of potential problems and because the lines under the road there are usually the first to freeze.
     E. Annual Report to Jericho for Town Report.
          The clerk reported that she had given paper copies of our annual report to both the Town of Jericho and the Town of Underhill immediately following the Annual Meeting last October.  The Town of Jericho asked for an electronic copy.  The clerk made and delivered a copy of the report on disc.  The Town of Jericho then requested another paper copy as their software package is not compatible with ours.  The clerk delivered the paper copy to the Town of Jericho.
     F. Insurance: Proposal VT League Cities and Towns.
         The District has received an insurance proposal from the Vermont League of Cities and Towns.  P. Mitchell will review the proposal and report to the Board at the next meeting.
     G. PO4 Instrument: Offer?  M. Maheux reported he had not taken any action on this as yet.
     H. Other.  None.

7.  New  Business.
     A. Annual Donation to UCU for Use of Room.
          A motion was made and unanimously carried to donate $150 to the UCU for the use of their room for meetings for the year.
    B.  Meter Options: Presentation?
          No further information was presented at this time.
    C.  Board Organization by Project: Pending Items Table Updated.
          The updated Pending Items Tabled was distributed to each board member and the operator.
     D.  Other.  None.  

8.  Bills to review & approve for payment. Bills were reviewed and approved.

9. Next Meeting Date:  March  5, 2001.  

9.  Adjournment.  The meeting was adjourned at 9:24 p.m.

Respectfully submitted,

Katharine A. Koniuto


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