Meeting Minutes

Minutes for the August 2001 Meeting

2013-03-06 06:27:30


August 6, 2001
7:00 P.M.
Basement of the United Church of Underhill

Peter Mitchell                            Marc Maheux                                 James Paulsen                           
aRichard Eldred                           CLERK PRESENT                     
Roger Koniuto                            Katharine Koniuto
Peter Mitchell called the meeting to order at 7:10 P.M

1.  Review & approval of previous minutes.  Minutes from the 7/2/01 meeting were reviewed and unanimously approved.

2.  Review & approval of financial statements. The financial report from July  2001 was reviewed and  approval was tabled until the September meeting at the request of the Treasurer.
       A. Depot Street Project and M. Perrault Connection.
            The Treasurer reported that the Depot Street Project bills totaled $4,924.51 minus M. Perrault's Connection Fee of $2,100.00 for a balance of $2,824.51 that came from Water District money.

3. Operations Report.
    A. Chief Operator's report.  
          i.  Water usage.  46,516  gpd.
         ii.  Test Results and Testing.
                       Bacteriology: July results (4 tests) good.  Therefore, we had no violation.
                      SOCs: Delay granted (3-23-01, Billy Kahn).  Status: Chamberlain herbicides.
                        The state denied the SOC waiver because of the herbicides used at the Chamberlain Farm.  They did grant an extension until September for the testing.  The SOC's testing costs approximately $750.  M. Maheux felt there might be cheaper places.  When finished, we must send a report to the State.  
                    Cyanide:7/9/01: <=10ug/L (Same as 1998)                       
       iii. Other
               Power Interruption 7/29/01.   The scheduled power interruption never occurred.
4.  Customer concerns/comments.
          A.  Concerns (Tracking Forms): Discussion of current concerns.
          B.  Other.  The main lines will be flushed between August 13-15.  The clerk was instructed to put notice of the flushing in THE BURLINGTON FREE PRESS.
5. Repairs and Maintenance.
     A. Meter Calibration: Verifying Meter Installed. Status (G.Allen, J.Stoddert,, Big John's, others?)
                 Big John's - The meter was changed.  The old meter is being  tested.
   B.   Mowing  across river and at Pumphouse #1.  Since there has been no return call from D. Keszey, the Board voted to hire Charles Wiggins to do the mowing.  
     C. Well #2 Cap Leaking.
          The cap is not currently leaking.  M. Maheux will get new gaskets for the cap.
     D. Estimate for UPS or Radio Transmitter for Main Tank? W. Douglass/Wedco; other?
          Champlain Associates will be contacted.
    E.  Other.  
          The clerk passed out a list of problem meters.  The Board discussed whether to install just a new reader or the new style gun read meters.  On the recommendation of M. Maheux, the new style meter will be installed
6.  Old business.
      A. Source Protection Plan. Completed. Status of State Review?
      B. Pending Items Review.
            3. Tank Inspection: Underwater Solutions. Date tgt 9/13/01.
            9. Meter Recommendation:  Replacement Strategy.
           13. Handbook Updates: Job descriptions. Policies..
           15), 16) Hydrants/Valves/Shutoffs Exercise, etc.  It was estimated that it would take one day to exercise all the main line valves and hydrant valves.  
           ??) New Items: Review/Inventory of drawings and Other System Information.         
        C. Other.  Hydrants #14,16,5A,11,12,25,33,2, and the new hydrant by 325  Vermont Route 15 and the 2 new hydrants on Poker Hill Road for a total of 11 hydrants painted. Leftover paint will be saved for another year.  The total cost of the paint and painting was within the budgeted amount of $200.  New numbers are needed for the hydrants.

7.  New  Business.
    A. Assistant Operator Position: Job description 12/6/2000. Interview Date?
         The Board reviewed the responsibilities and the pay with Job Applicant James Paulsen.  The date of 8/14/01 at 7:00 p.m. In the United Church of Underhill was set for the interview by the Board.
  B. Other.  None.

8. Executive Session
    The clerk requested an executive session to discuss a delinquent account.  The Board went into Executive session at 9:33 p.m.  Those present were Peter Mitchell, Richard Eldred, Roger Koniuto, Marc Maheux and Katharine Koniuto.  The Board came out of Executive session at 9:44p.m. No action was taken.

9.  Bills to review & approve for payment. Bills were reviewed, approved and budget coded.
     A. Allocation of Income Proposal.
          Base Fee to Mortgage Fund
          Operating fee:  2.75 to Operating Fund.
                                    0.25 to Tank Paint Fund.
          Hookup Fee to Hookup Fund.
          Interest prorated to Emergency, Hookup, Tank Paint, Capital Replacement, Unassigned.
      B. Coding of Bills.

9. Next Meeting Date:  September 10, 2001; 7:00 P.M.
    A. Agenda items for next meeting.  

10.  Adjournment.  The meeting was adjourned at 10:10 p.m.

Respectfully submitted,

Katharine A. Koniuto


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