Meeting Minutes

Minutes for the April 2001 Meeting

2013-03-06 05:42:23


April 2, 2001
7:00 P.M.
Basement of the United Church of Underhill

Peter Mitchell                         Marc Maheux
Richard Eldred                       CLERK PRESENT                     
Roger Koniuto                       Katharine Koniuto
Peter Mitchell called the meeting to order at 7:03 P.M

1.  Review & approval of previous minutes.  Minutes from the 3/12/01 meeting were reviewed and unanimously approved.
2.  Review & approval of financial statements. The financial reports from March  2001 were reviewed and unanimously approved.
3. Operations Report.
    A. Operator's report.  
          i.  Water usage.  42,852 gpd.
         ii.  Test Results and Testing.
               Nitrate:  <0.5 mg/L.
               SOCs: Delay granted (3-23-01, Billy Kahn). Waiver to be submitted with revised Source Protection Plan.
               VOCs:~$120. The Board approved the expenditure of $120 for the kit for this test and the clerk was instructed to order the kit from the state lab..
                Cyanide: TBD.  The test will be conducted during the third quarter.
         iii. Other.
              Hydrants will be flushed on Wed. & Thurs., May 9 & 10.  The clerk was instructed to put a notice of this in THE BURLINGTON FREE PRESS.

4.  Customer concerns/comments.
          A. Tracking form.  The clerk presented a tracking form customer concerns and complaints.  The Board reviewed the form and made some additions.  Use of the form will begin immediately.
         B. Concerns.
              i. Brunelle.  Investigating water as source of illness.
                 The customer called to report that her family had experienced cramps and diarrhea and was concerned that the water might be the source of the illness.  M.Maheux took a sample of the water on March 28 at 10:40 a.m.  The sample proved to be negative.  Other causes for the customer to consider were suggested.

5. Repairs and Maintenance.
     A. Meter verification/Calibration Status (G.Allen, J.Stoddert,, Big John's, others?)
          Using a test meter attached in series, M.Maheux will attempt to determine the accuracy of these customers' meters.
    B. Estimate for UPS  or Radio Transmitter for Main Tank? No estimate has been received to date.
    C. Cistern Right of Way for Inspection: Owner D. Foran contacted?  No action has been taken on this item.
    D.  Other.  
          The clerk was asked to provide the ordering information for the PO4 as it is time to order it.
6.  Old business.
    A.  Review Meter Reader's Job Description: Signed/Closed.  This has been completed.  
    B. Identification. Business cards proposal.
        A samples sheet with cards for Board members, the operator, meter reader, collector, and the clerk/treasurer was presented and information verified.  The clerk will have ten copies of these made.    
    C. Source Protection Plan -There is only one survey left to do.  The surveys will be summarized.  A Special Meeting will be held on Monday, April 16 at 7:00 p.m. in the basement of the United Church of Underhill for the purpose of finalizing the Source Protection Plan.  The clerk was instructed to put a notice of the meeting in THE BURLINGTON FREE PRESS.
    D. Freezing.  Precautionary running of water?  Stop at UCU Parsonage?
         The Board and M. Maheux discussed this and decided not to stop the running water at the Parsonage as yet.
    E. Insurance: Recommend VT League Cities and Towns.
                  Peter will continue with the movement to insurance from the Vermont League of Cities and Towns.
    F. PO4 Instrument: Offer?
                 M. Maheux demonstrated the kit he has been using. He was asking $750 for the kit and $30 each for two addition modules for the kit for a total of $810.  A motion was made to purchase the used kit using funds from Line #153 the Capital line intended for a computer purchase.  The motion was carried unanimously.  
   G. Pending Items Review.
         A letter has been sent to the Saccos asking them to sign the General Release and Easement Deed.  In  return we would pay them an additional $250.   The letter gives them until 5/4/01 to respond..
         Other items on the list were reviewed and plans and progress were discussed.
     I. Other.  M. Maheux took pictures for the Identification Badges for the Board members.

7.  New  Business.
    A.  Consumer Confidence Report.  Due to state July 1,2001.
          Peter will update the report and give it to the clerk.
    B.  Drinking Water Week.  May 6 to May 12, 2001. Participate?
          After a discussion, the Board decided not to participate in Drinking Water Week activities this year.

8.  Bills to review & approve for payment. Bills were reviewed and approved.

9. Next Meeting Date:  May 7, 2001; 7:00 P.M.
    A. Agenda items for next meeting.  

10.  Adjournment.  The meeting was adjourned at 9:35 p.m.

Respectfully submitted,

Katharine A. Koniuto


Pay Bill Online


good hits
Websites Statistics Tool