Meeting Minutes

Minutes for the November 2000 Meeting

2013-03-15 04:01:03



November 6, 2000
7:00 P.M.
Basement of the United Church of Underhill

TRUSTEES PRESENT                          OPERATORS PRESENT                            GUESTS PRESENT
Peter Mitchell                                           Marc Maheux 
Richard Eldred                                       CLERK PRESENT                                    

Roger Koniuto                                        Katharine Koniuto

Peter Mitchell called the meeting to order at 7:07 P.M

1. Review & approval of previous minutes. Minutes from the 10/2/00, 10//9/00 & 10/30/00 meetings were unanimously approved with the following correction:
In the 10/9/00 minutes, in 3. Delete the phrase "any unusual".

2. Review & approval of financial statements. The financial reports from September & October 2000 were reviewed and unanimously approved.
   A. Arrears status. The treasurer reported that all accounts are up to date with only one customer on a monthly payment plan.

3. Operations Report.

A. Operator's report. 
i. Water use. 53,287 gpd.
ii. Test Results and Testing.
Marc has posted the test results on the website.
iii. Testimony for State Rules.
 Marc sent this to Board members by email.

4. Customer concerns/comments.
   A. Access for meter verification. Peter Mitchell and Roger Koniuto visited the Gloria Allen to read her meter. The meter showed a possible discrepancy between the inside meter and outside reader. The Board decided that the customer should pay bill as it was presented. The operator will contact the customer regarding monitoring her meter on a daily basis and then an adjustment will be made, if necessary.
   B. The meter at Big John's Store and the meter at Joan Stoddert's house will also be monitored to check on a possible discrepancy in each.
   C. The Board members felt that it would be helpful to have a Photo I.D. For each of them, the meter reader, and the operator to use when doing business with a customer. Peter Mitchell will look into this.

5. Repairs and Maintenance.
   A. Fluoride System Upgrades. The parts have been ordered and will be replaced. All will be paid for by the state as it is part of the state sponsored dental program.
   B. Flushing 10/20/00. Flushing went well. A lot of water was used. The flushing was definitely needed.
   C. Repairs: Stygles. The curb stop at Stygles was replaced and the water has been turned off for the winter at the customer's request.
   D. Meters: J. Stoddert & others. See 4.A & 4.B.
   E. Control Building PO4 Tubing. The tubing had a leak. It has been taped and new tubing has been ordered.
   F. Wellhead Brush Removal. (When needed?)
       Peter will ask Dave Keszey again. If her is not available, he will ask Tom Mitchell.
   G. Wellhead Electric Box. Peter will call Walt Douglass regarding this job.
   H. Route 15 State Proposal. The state has asked Marc to provide them with a map of the water shut-offs are along Route 15 in our district. They will have too pay for this information.

6. Old business.
   A. Annual Meeting Follow-ups.
     i. Review & Approve Chief Operator Job Description. This was reviewed by the Board and passed.
     ii. Public Officials Liability Insurance Letter from Hastings-Tapley. Peter shared the letter describing our liability insurance coverage.
     iii. Review and approve Revised Budget. The revised budget was reviewed and accepted as revised.
  B. Pump house #1. (Nov. 99 Motions Status) 
    i. Mowing, Fence install/ repair, soil disposition. Keep out signs. It was noted that we own the land on both sides of the fence. The fence had been           repaired and No Trespassing sign have been installed.
   ii. Brush on Northwesterly Fence Line. Tabled.
   Iii. Culverts. The culverts have been inspected by Alan Morse, Jericho road commissioner. He recommends replacing them with 12" plastic culverts.       It will be done next year as soon as weather permits.
  C. New Website (District e-mail also?) Marc has set up a district website. The clerk felt that billing questions should still be addressed to the current district email address.
  D. Other. None.
6. New Business.
  A. Seeking a Backup/ Assistant Operator. There has been no response to the job notice that went out on the quarterly bills as yet.
  B. Winter Preparation: Hydrant Flags, Snow Removal (Who?) Open Gate.
Roger Koniuto and Peter Mitchell put up the hydrant flags and repaired any broken chains.
Robert Hill has plowed for the district in the past and will be asked to do so again.
Marc will take care of the gate.
  C. Board Organization Proposal Discussion.
The various duties should be split among the board members. This will be discussed further at next month's meeting.
  D. Key Board priorities for Coming Year. The Board reviewed the pending Items list and earmarked the tank inspection as a priority.
  E. Business cards. See 4C.
  F. Backup Source(s). Tabled.

  G. Other. None.

7. Bills to review & approve for payment. Bills were reviewed and approved.

8. Next Meeting Date: December 4, 2000.

9. Adjournment. The meeting was adjourned at 9:52 p.m.

Respectfully submitted,

Katharine A. Koniuto


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