Meeting Minutes

Minutes for the July 2000 Meeting

2013-03-09 06:58:29


July 17, 2000
7:00 P.M.
Basement of the United Church of Underhill

Peter Mitchell                            Marc Maheux                 Roger Koniuto
                                                Deborah Fowler
                                             CLERK PRESENT                                                                                                                        
                                             Katharine Koniuto
Peter Mitchell called the meeting to order at 7:23 P.M. The delay was due to the Operators' pagers going off.  Both pumps had come on at the same time probably due to a power outage on Maple Ridge Road.  There wasn't a quorum of Board members at the meeting so no voting could take place.

1.  Review & approval of previous minutes.  Tabled due to lack of quorum.

2.  Review & approval of financial statements.  Tabled due to lack of quorum. Peter requested that, before the next fiscal year begins,  the treasurer draw up a break out of the District's asset allocation so that the moneys on hand that are set aside for a specific purpose may be readily identified.  He also asked for a status report on both bonds.
     A. Alternate names on accounts. Tabled due to lack of quorum.
     B. Safe Deposit Box Keys.  Tabled due to lack of quorum.

3. Operations Report.
    A. Operator's report.  
          i.  Water use.  53,083 gpd.
          ii.  Charts, reports, test  results. The written report for the month of June 2000 and a graph comparing this year's water usage with that of previous years were shared with novice operator, Deb Fowler.  
        iii. Activities and concerns, training plans. Peter welcomed Debbie Fowler as our new novice operator.  Debbie requested a copy of her job description so she would have a list of the duties she is to perform and when.
    B. Poker Hill Road Project update.
      i. Expected completion.  Marc indicated that he thought the project would be completed by the end of July.
      ii. Current cost estimate. Marc indicated that the project total would be about $30,000.              

     iii. Insurance certificate.  We have a certificate of insurance from Jim Durbrow that expires 6/17/01.
     iv. Other.
          Marc has been taking photos and plans to have a folder for each unit by number as well as photos of the main line.  He wants this to be digital and asks to be paid for his computer time.
   C.  Other.  
         i. Curb stop project status.  Marc will complete his part after the Poker Hill Project is finished.    
        ii. Meter reading is going very slow due to Janet Peryea's availability.  She is showing Debbie where the meters are in each residence.
4.  Customer concerns/comments.
      A. Loan request for CU service installed on Poker Hill (CG: 6/30?)
           We have had no further contact from Chris Gluck at this time.
5.  Old business.
     A. Pump house #1 fence repair & culvert inspection.
         i. Seek alternate estimate?  Peter will seek another estimate from the Middlebury Fence Co.
        ii. Remove fence material?  Charlie Wiegand has removed 400 ft. of fence material for $750.
      iii. Status letter to Ken Mitchell.  No action taken at this time.
       iv. No trespassing signs. One has been placed on the gate.  Two or three more will be placed in strategic splaces.
   B. Maintenance at New Well: secure well vent, cut brush.  Marc will secure the well vent.  Dave Keszey will cut the brush around the new wells, etc. per a phone conversation with Peter Mitchell on 6/29/00.
   C. Position of Operator. Check Pomerleau for employee liability. Peter Mitchell asked if D. Fowler would be covered by our liability insurance.  The clerk will check into this.
   D.  Well evaluation:( Layne Christensen Proposal $300.) No decision was made due to lack of quorum.
   E.  Insurance: Commercial general liability - CNA asbestos exclusion letter.
         In the past, asbestos was considered a pollutant and was excluded from our insurance coverage as such.  Now, however, asbestos is no longer considered a pollutant, so we have received letters from our insurance carrier naming it as being excluded.  Our coverage has not changed.  Only the wording has changed.
   F.  Info from H. Sargent: gravel samples, cross coupling, handbook, files.  Peter shared with those present materials that he had received from Harold Sargent before he left.  These will be stored in the pump house.
   G.  Other.
         Peter asked who mowed the hay at the old pump house and if they were paid.  The clerk will check the records for this information.

6.  New  Business.  
    A. Review delinquent accounts.
         The treasurer reported that on July 8, 2000 she had sent 24 certified letters notifying delinquent customers of pending disconnection on July 24th for nonpayment on 25 accounts.  To date she has received responses either with payment or requesting a payment plan on all but eleven accounts.
    B. Tank inspection (Liquid Engr., MT; 3-5 yrs. per AWWA).  Information and a video has been received.  No decision was made due to lack of a quorum.
    C. Budget inputs for next year.
         i. Maintenance schedule.
        ii. Computer projects.
       iii. Second computer.  The possibility of getting another computer to keep in the control building was discussed.  The desirability of the environment there and its effects on a computer were discussed.
        iv. Plan for Meter replacement.  The number of meters to replace each year was discussed.
        v. Major project proposals.
   D. Clean water State Revolving Fund meeting.  Waterbury - Tues., Aug. 1 at 2:00 p.m.
   E. Other.  None.
7.  Bills to review & approve for payment. Bills were reviewed and approved.

8. Next Meeting Date: August 7?  The date was convenient for everyone.

9.  Adjournment.  The meeting was adjourned at 9:12 p.m.

Respectfully submitted,

Katharine A. Koniuto


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