Meeting Minutes

Minutes for the November 1999 Meeting

2013-03-31 06:50:40


November 4, 1999
7:00 P.M.
Basement of the United Church of Underhill

Harold Sargent                           Marc Maheux                       Kenneth Mitchell, Sr.      
Peter Mitchell                            CLERK PRESENT                                   

Kenneth Crimmins                    Katharine Koniuto

Harold Sargent called the meeting to order at 7:03 P.M.

1.  Review & approval of previous minutes.  The proposed October 4, 1999 minutes were reviewed and unanimously approved.

2.  Review & approval of financial statements.  The October 1999 financial statement was tabled until the December 1999 meeting.

3. Operator's Report.  
    A.  Water use.  62,328 gpd.  
    B.  Charts & report. The written reports and a graph comparing this year's water usage with that of previous years were presented.
    C.  Other.
          1.  The system was flushed on October 20 and 21.
          2.  The stream near the Control Building looks to be in good condition.
          3.  Marc has updated software for putting data about the curb stop locations into the computer.
          4. Harold raised the subject of the monthly operator's fee.  Marc will keep track of the time he spends on operator business so that the Board can judge if a pay increase is needed.

4.  Customer concerns/comments.

5.  Old business.
     A. Radios - Harold is applying for permit.  Being done.
     B. Emergency water source at 379 Vermont Route 15. The Board went into Executive Session at 8:28 p.m. To discuss its property within the property owned by David and Sharon Damkot.  The Board came out of Executive Session at 8:38 p.m.  Harold Sargent will contact David Damkot to further discuss possible action regarding this property to be mutually agreed upon.
     C. Summer work:
        1. Location of curb stops and recording.(Debbie) No one has had contact with Debbie since the last meeting and wondered if she has had the film of customers' homes developed yet.
     D. Electric bill -  Peter.  Peter hasn't had further contact with the electric company.
     E. New chemical pump for sodium hypochlorite situation.  The new chemical pump seems to be working all right.  The treasurer was instructed to wait for a new bill with credit for the old pump and waiver of all late fees before paying the bill.
    F. Ken Mitchell request of Board's intentions on maintenance of road R.O.W. To Pump House No. 1.  
        In the Board's discussion with Ken Mitchell, Sr., he identified his areas of concern to be:
          1.  The stock fence corners which have been lifted by the frost.
          2.  Culverts in the R.O.W.
          3.  Ditch in R.O.W.
          4.  Building maintenance.
          5.  The fence has been filled in by the brook.
Following the discussion on the above items, the following action was taken:
         1.  A motion was made, seconded, and unanimously approved to fix and raise approximately six corner fence posts, straighten the standing fence, remove approximately 375 feet of the back fence along the creek from the south end to a point upstream where Harold Sargent and Ken Mitchell, Sr. agreed it would remain, to install a permanent post for the gate to close against where the fence is removed and to install NO TRESPASSING signs - all before  June 1, 2000.
        2. A second motion was made, seconded, and unanimously passed to inspect the culverts now to see if replacement is needed.  Any problems will be identified and replacement will be done in the Spring of 2000.  If the culverts are OK now, they will be inspected again in the Spring of 2001 and consideration given to the replacement of the same.
       3. & 5. The Board reaffirmed its intention to carry out its obligations as spelled out in the deed.  This was passed unanimously.
       4. A motion was made, seconded and unanimously passed to spend up to $400. and contract with Steve Jennings for repairs to the shed roof and replacement of the windows with 5 new Plexiglas windows with a protective crosspiece.
     The clerk was instructed to send Ken Mitchell, Sr. a copy of these minutes once they are approved.
    G. Sacco situation/agreement expiration. Mike Sacco was to have sent us a proposal.  He has not done this to date.  Harold will contact the Board's attorney regarding getting an easement for our water line across his property.
    H. Other.
         1.  Harold had contacted the I.D. School,  Rawson Library and Browns River School to see if they were interested in the Water District's old computer.  None wanted it.  Harold will continue to seek someone who wants it and the clerk will check with the State Department of Education to see if there might be a school somewhere in the state that would be happy to have it. ReCycle North on Pine Street in Burlington might accept it.
        2.  Harold called Scott Tower regarding the vote at the Annual Meeting denying the addition of his property to the Water District.  He was comfortable with the vote as he now has water at his home.  He'll contact the District again in the future if he wishes to be served.  He knows he can petition the Board for another vote if he needs to connect for water.

6.  New Business.
     A.  Reaction to new Consumer Report.  Several customers have contacted the District with positive comments regarding the Consumer Quality Report.  There were positive comments from the State as well.
    B. Other.
        1.  A motion was made, seconded and unanimously passed to pay up to $30.00 each for the costs for Harold Sargent and Marc Maheux to attend the Fall meeting of the G.M.W.E.A.
        2.  The clerk was instructed to send a copy of the Consumer Quality Report to the Select Boards of both the Town of Underhill and the Town of Jericho.
        3.  Ken Crimmins submitted his resignation from the Water Board effective at the end of tonight's meeting as he is moving out of the state.  The Board accepted Ken's resignation, acknowledged his contributions and time spent for the Water District, and wished him well in the future.          

7.  Bills to review & approve for payment. Bills were reviewed and approved.

8.  Adjournment.  The meeting was adjourned at 9:20 p.m.

Respectfully submitted,

Katharine A. Koniuto


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