Meeting Minutes

Minutes for the March 1999 Meeting

2013-03-30 06:47:59



March 1, 1999

7.00 p.m.


Basement of the United Church of Underhill


Harold Sargent                         Marc Maheux                           None

Peter Mitchell                       CLERK PRESENT

Kenneth Crimmins                  Katharine Koniuto


President Harold Sargent called the meeting to order at 7:09 p


  1. Review & Approval of Previous Minutes. The proposed February 1, 1999 minutes were reviewed and unanimously approved.
  2. Review & Approval of Financial Statements. The February 1999financial statement was reviewed and unanimously accepted including the totals from the Hook-up Fees report.

3. Operator's Report.

  1. Water use. 51,343 gpd.
  2. Operators' Reports.

A discussion was held regarding the discrepancy between the chlorine tester's results and the operator's results. It was felt that the kit is not being stored properly or there is a difference in the procedures being used. Harold will review the procedure with the chlorine tester.

c. Other.

  1. Sean Fielder of N.E.R.W.A. arranged for ACROSS THE FENCE people to come to the Control Building on Wednesday, March 3rd to tape a ',segment for ACROSS THE FENCE. Harold and Marc will be on hand to explain our water system and answer questions during the filming. The film will be shown during the first week in May.
  2. BRMS has replaced its defective meter head on the domestic side of the compound meter and the new one is in operation. Harold took readings on February 2, 1999 and discussed the meter function with Duane Austin's replacement, Peter Thomas.
  3. Harold has spoken with the Shelburne Water District. They had a problem caused by their fire department turning off a butterfly valve too quickly and rupturing five of their old cast iron lines. Harold will speak with the UJFD, crew at a meeting soon to explain again the damage severe water hammer can do to a water system.

4. Customer concerns.

  1. Nelson Davis called the clerk regarding his bill. He felt he shouldn’t have to pay even the base fee since he is not using water after his house burned after the house burned. After explaining the purpose of paying the base fee and the costs of completely disconnecting and reconnecting when he rebuilds his house, she referred him to Harold if he had further questions. He has not called Harold to date.
  2. A customer has requested to know the actual dates of the meter readings
    so he can track his water usage more accurately. This will be incorporated in the next bill and calendar dates will be used by the meter reader instead of the Julian date system.
    1. Tom Morse wrote a note to the board regarding being charged for letting his water run to prevent freezing on his property. Harold answered his note saying that the pipes under his parking lot are his responsibility and inviting him to the board meeting to discuss the issue. He was unable to attend but wrote a letter with his concerns to be presented at the meeting. The Board considered all eleven items in his letter for discussion. Harold will try the shut-off valve on his property to see if it operates. If it does not it will have to be repaired. Harold also will respond to Mr. Morse’s letter. The Board acknowledged that if freezing occurs initially under the State of Vermont highway (R.O.W.), that portion is the responsibility of the Water District to maintain and repair.

5. Old Business.

a. Radios or telephone fee field communication - Ken.

Ken Crimmins purchased two Model 24472 two way radios at Costco at a cost of $159.99 ea. for a total of $335.93 including tax. The radios were tested at the meeting and found to work well, Harold and Marc will each keep one radio since it was felt that the chlorine environment at the Control Building would not be good for the radios.

6. Certificate of insurance from Jim Durbrow received - Harold/Kathy.

The certificate has been received and a copy was given to each board member.

7. Locate a welder for pipe thawing - Harold. No action taken.

d. Temperature monitoring by Harold. Harold continues to monitor the water temperature. He will check again to see if they are still running water at the United Church parsonage.

  1. Employee for summer work. Debbie Fowler is interested in the position. A discussion of using a digital camera to photograph each house was held. The board worried about the costs of using such equipment as compared to sketching each property.
  2. Emergency source at Damkot's (379 Vermont Route 15). Harold talked with Dave Damkot regarding the pond on his property. This pond was once the source for the water district. The question was raised as to whether or not there is a concrete basin in which to place a suction hose for emergency use. It will be investigated further by Harold. The board voiced concerns as to whether it is still a valuable back-up source for water in an emergency. The Board also felt that if it is not a valuable water source, the property should be removed from its current free water status.


Harold and the clerk met with the meter reader. She was shown how to use the new Pro-read meter gun and will begin to use it during her next round of reading in late March/early April. Procedures were reviewed and what to do in special circumstances was discussed. The meeting was very productive because everyone left with a better understanding of the roles and needs of the others.

6. New Business.

a. Two Pro-read meters installed

 Pro-Read meters were installed at;

  1. Big John's Store at 341 Vermont VT. Route 15.
  2. The Sargent residence at 9 Meadow Lane.

b. Other. None

7. Bills to review & approve for payment.

The bills were reviewed and approved and approved for payment

8. Adjournment: The meeting was adjourned at 9:41 p>m.


Respectfully Submitted,




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