Meeting Minutes

Minutes for the February 1999 Meeting

2013-03-30 06:48:56

February 1, 1999


Basement of the United Church of Underhill


Harold Sargent                         Marc Maheux                  Jane Maheux

Peter Mitchell                       CLERK PRESENT

Kenneth Crimmins                 Katharine Koniuto

President Harold Sargent called the meeting to order at 7:07 p.m.

1. Review & Approval of Previous Minutes- The proposed January 11,1999

minutes were reviewed and unanimously approved.

  1. Review & Approval of Financial Statements. The January 1999 financial statement was reviewed and unanimously accepted. The Board requested that the totals from the Hook-up Fees report be included the monthly financial statement in the future.

3. Operator's Report.

  1. Water use, 51,078 gpd.
  2. Operators' Reports.

The system/ was flushed on Wednesday, January 27, 1999. Significant color in the water was noted during the flushing. Flushing included Park Street, River Road, Route 15, and the foot of Poker Hill Road.

  1. Other. None.
  2. Customer concerns,

Rosemeryl Harple of the Hartwick Development called on Saturday, January 30 report to rusty hot water. Harold will suggest that their hot water tank be flushed to see if that decreases the color in the water.

  1. Old Business.

a. Electric heat in vault - Harold. The new thermostat is working well.

b. Report on painting pipes in the Control Building - Harold. Debbie Fowler has completed the project and submitted a bill for $125. For 16.5 hours of work.

c. Radios or telephones for field communication - Ken.

A motion was made and unanimously carried to authorize Ken Crimmins to purchase two Model 24472 two way radios at Costco at a cost of $159.99 each.

  1. Certificate of insurance from Jim Durbrow Harold. Harold has called twice but we still do yet have the certificate.
  2. Report on emergency power – Harold.

Southwick-Milton reported that it had 200 generators available for the beginning of the year 2000, but that they must be rented for a period beginning in September 1999 through January 2000 to insure getting one for our District. If we would need a generator in another emergency, the Southwick-Milton truckers who deliver the generator would be able to set it up for us, but they do not connect to electric power.

  1. Locate a welder for pipe thawing - Harold. No action taken.
  2. United Church parsonage is running small stream of water as of 1-14-99. A stream the size of the diameter of a small pencil is running to prevent freezing of the service line.

h. Report on call to C.V.P.S. regarding sustained power as of 12-31-99 and beyond. C.V.P.S. will receive a report in June 1999 regarding the effect of the year 2000's effect on electrical power provided to them. They don't feel there will be a problem but emphasized that they are only a distributer of electrical power.

i. Temperature monitoring by Harold. Harold is keeping an eye on the water temperature. He has started running water at the United Church parsonage. The Board felt that no other notices to run water were needed at this time.

j. Obtaining a student for summer work. Harold is writing. a jot description

to locate and map the district's shut-offs, etc. It was suggested that Debbie Fowler might be interested in the position. Harold will contact her regarding this matter.

k. other

The Board held a brainstorming session as a follow up to Michael Quaid's visit to our January 1999 meeting. It was felt that in an emergency, we have 4-5 days of water stored in our tank which might be extend to 7 days’ worth if we issued a Conserve Water Notice: After that there are variety of options which include but are not limited to:

1. Pumping water from the nearest C.V.W.D. hydrant to our nearest hydrant

2. Use of the pond on David Damkot's property to which we have legal water rights.

3. Use of the old pump house and wells.

4. Having the fire department pump water from the Browns River into our system.

6. New Business

a. Work project for summer 1999.

  1. Sealing well vent. Harold began this in 1997 but could not complete it         due to a personal flood tragedy.
  2. Poker Hill replacement line. Harold will speak to local contractors about this project.
  3. Tie measurement and computer entry. Debbie Fowler will be asked if she is interested in this project.

4. Pro-read meter installed need readers. There are about 8-10 that need receptacles for outside reading. Harold and/ or Marc will do them this summer.

5. Rip rap at Browns River.

6. Access paved over erie boxes on Route 15.

b. Other.

1. Paint hydrants

Debbie and John Fowler will he asked if they interested.

7. Executive session to discuss a contract.

The Board moved into Executive Session at 9:29 p.m. and came out of Executive Session at 9:45 p.m. No action was taken.


8. Bills to review & approve for payment. The bills were reviewed and approved for payment

9. Adjournment. The meeting was adjourned at 10:00 pm.

Respectfully Submitted,

Katharine A. Koniuto



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