Meeting Minutes

Minutes for the December 1999 Meeting

2013-03-31 06:57:05


December 13, 1999
7:00 P.M.
Basement of the United Church of Underhill

Harold Sargent                           Marc Maheux                            Roger Koniuto
Peter Mitchell                            CLERK PRESENT                    Kenneth Mitchell, Sr.                

Richard Eldred                           Katharine Koniuto

Harold Sargent called the meeting to order at 7:07 P.M.

1. Appointment of new board member to fill vacancy.  Richard Eldred was nominated to fill the vacant board position until the next annual meeting in October 2000.  The motion was passed unanimously. Following the vote, Chair Harold Sargent passed out copies of lab results and information from the State of Vermont.  He then turned the meeting over to Peter Mitchell and left due to health reasons.

2.  Review & approval of previous minutes.  The proposed November 1, 1999 minutes were reviewed and unanimously approved. Following the approval, a copy of the approved minutes was given to Kenneth Mitchell, Sr. who was present.  He felt that the minutes should have reflected that the water district would plow the road to the old pump house.  

3.  Review & approval of financial statements.  The October 1999 and November 1999 financial statements were reviewed and unanimously approved.

4. Operator's Report.  
    A.  Water use.  46,393 gpd.  
    B.  Charts & report. The written report for the month of November and a graph comparing this year's water usage with that of previous years were presented.  The use of chemicals in our water system was explained to the new board member.
    C.  Monthly retainer fee.   No action was taken.
    D.  Other.
          1. Although Marc said he did not anticipate any Y2K problems, he asked to review with the board the procedure to be followed should one develop. Peter will be returning home from out of town early the evening of December 31st, so he will be available to call if a problem occurs.
          2. Marc has a new curb stop program he wants to install in the District's computer after he removes the old one that he previously installed. He asked that the district provide him with some floppies and a CDRW to make copies of the programs and data he has.
          3. A discussion of the merits of the district's Quickbooks bookkeeping program versus Ed Moore's dBase 3 program was held.  Intuit which makes Quickbooks will be contacted for further documentation of its capability.  The clerk offered to meet with Ed Moore after January 1st to review the capabilities of his program.

5.  Customer concerns/comments.
      Another drought customer sent in $10 for water they took from the public access point during the drought this summer.

6.  Old business.
     A. Radios - Harold is applying for permit.  Tabled in Harold's absence.
     B. Emergency water source at 379 Vermont Route 15.  Tabled in Harold's absence.
     C. Summer curb stop project follow-up.  The data will be added to the computer after the first of the year by the clerk and Debbie Fowler.
     D. Electric bill -  Peter.  Peter explained how the demand works to the new board member.
     E. Completion of storage building at Well Site No. 1.  Steve Jennings completed the repairs to the roof and the windows at the old pump house for a total cost of $390.
     F. Disposition of old computer.  The clerk had spoken with Mary Bassett, a board member from the Jericho Elementary School and she felt that Jericho Elementary or Underhill Central Elementary School might be interested in the old computer.  The clerk will follow up on this.  
     G. Other.
        1. The Board reviewed and unanimously passed the proposed Water Service Connection Requirements and Application for Service.
         2. The District  received a survey from the Town of Milton regarding our water rates, number of customers served, etc.  Harold completed the survey and returned it to Milton.
         3.  A copy of the Sampling Monitoring Schedule was distributed.  Peter explained our sampling procedures for the new board member.

7.  New Business.
     A. Plowing snow.  
           Robert Hill who plows snow for us will be contacted to review the criteria he uses to determine when he plows the Control Building road and the road to the old pump house.
    B. Other.
        The clerk has been offered a copy machine for the district at no cost other than set up charges.  After a discussion, the Board felt that the cost of maintaining an old machine would probably be in excess of what we now spend to have copies made at the local printer.

8.  Bills to review & approve for payment. Bills were reviewed and approved.

9.  Adjournment.  The meeting was adjourned at 9:36 p.m.

Respectfully submitted,

Katharine A. Koniuto


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