Meeting Minutes

Minutes for the April 1999 Meeting

2013-03-31 08:50:48



April 5, 1999
7:00 p.m.
Basement of the United Church of Underhill



 Peter Mitchell                       Marc Maheux              None

Kenneth Crimmins             CLERK PRESENT

                                       Katharine Koniuto


Peter Mitchell called the meeting to order at 7:06 p.m.

1.   Review & Approval of Previous Minutes. The proposed March 1, 1999 minutes were reviewed and unanimously approved.
2.   Review & Approval of Financial Statements. The March 1999 financial statement was reviewed. Acceptance was postponed until the May meeting at the request of the treasurer.
3.    Operator's Report.
Water use. 69,432 gpd.
b.  Charts & report. Marc presented the written reports and a graph comparing this year's water usage with that of previous year's. The water usage has increased and continues to do so. He and Harold feel that the system may have a leak and a search for that leak has begun. Marc will continue to search for leaks with the listening device. The clerk will put a notice in the upcoming bills to request that customer report any suspicious or unusual standing water. Also, once the meter reader has completed her rounds, the clerk will be able to determine if any of the increase usage is due to an increase in customer use.
Set date to flush system. Tuesday, April 20th was selected as the day to flush the system. The clerk was asked to put notification of the flushing in the newspaper.
d.     Other.
Harold discovered that an unauthorized person had left the outside faucet on the control building running full blast. Marc has taken the handle off to prevent further occurrence. He suggests that a new valve be put inside the Control Building to control this outside faucet. He also reports that there are a couple dripping valves inside the building that need to be replaced with ball valves.
Marc welded the gate on Wednesday, March 31. He suggests that it be spray painted soon.
Marc and Harold repaired the curb stop at 437 Vermont Route 15 (Ed & Lillian Ward's home).
4.      Customer concerns.
James Wager of 3 Willow Lane was contacted. His colored water problem has improved.
Michael Raville of 5 Creekside reported colored water in his hot water. It was suggested that he flush his hot water tank.
Colored water was noted at the 390 Vermont Route 15 (P. Mitchell) on March 27th and at 446 Vermont Route 15 (R. Koniuto) for short durations on a number of occasions.

 5. Old Business.

a. Radios - Harold will apply for FCC permit. Harold feels this is necessary.

b. Welder located - Harold recommends not using a welder for thawing due to potential damage and liability. Essex Rental will not rent a welder for the purpose of thawing pipes, etc. A steamer has been used with satisfactory results in the past. We own a steamer.

c. Digital camera - Ken to investigate availability and cost. Ken is still researching this

Emergency source at 379 Vermont Route 15. Recommend postponing discussion until after examination of that source when the snow is gone. The Board felt that it should be looked at and if it is no longer an acceptable water source for the District, we should negotiate with the current owner to end providing free water to this property in the future.

e. 413 Vermont Route 15 (Green Mountain Foam) water pipe freezing prevention. Shall the Board authorize excavation of the curb stop to make repair and evaluate depth of cover? The Board passed the motion on the conditions that Tom Morse be notified and that the letter of 3/22/98 be revised to add Tom's responsibility to fix the pipes running to his business to prevent them from freezing and that we will not reimburse him for running the water in his business to prevent freezing if no repairs are made.

f. Across the Fence filming. Now scheduled for April 21 from 9 to 11 a.m. at the Control Building. Marc and Harold will be present to answer questions, etc. for the filming.

g. Fire Department's use of quick acting valves. - Potential damage to system. Harold spoke to the firemen on March 9th at their regular meeting. Harold hoped that his talk with the firemen will prevent damage to our system as has happened in a couple other water districts in the state.

h. Other. None

6. New Business.

a. Should the trustees authorize purchase of a pager for the 3rd trustee? This item was tabled so that Peter Mitchell could see if he has access to a pager at work.

b. Should a new high frequency chemical pump be purchased to replace the present slower paced LMJ pump for chlorination? ($650.00+) This motion was approved and Marc was given permission to order to pump.

  1. NO3 (Nitrate) test was negative. This is a once a year test. This information was shared with all Board members.

d. Note new federal EPA requirement to send information on water quality to all customers by October 19, 1999. Copies of letter to each trustee and operator. After reviewing the letter, the Board felt that work on this notice should begin soon.

e. Other.

  1. The results of the Fe and Mn tests were distributed to the Board. Fe, at 0.1 mg/l is well below the standard of 0.3 mg/l, but Mn has increased slightly to 0.14. The upper limit standard for Mn is 0.05 mg/l.
  2. It has been discovered that the property at 3 Willow Lane has an apartment, at least since last June. We have never been notified of its change of status from a single dwelling. The Board decided that the owner needs to be charged for two base fees for the last two quarters of 1998 plus one base fee for the first quarter of 1999 as well as in the future.
  3. The need to upgrade our computer system was discussed. The possibility of adding a printer, copier, fax, scanner combination was discussed the cost of the combination machine was thought to be in the $500 range. The clerk will research this at Staples , Circuit City, etc.
  4. Bills to review & approve for payment. The bills were reviewed and approved for payment.
  5. Adjournment. The meeting was adjourned at 9:37 p.m.


Respectfully submitted




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