Meeting Minutes

Minutes for the December 1998 Meeting

2013-04-07 10:21:51


December 7, 1998
7:00 p.m.
Basement of the United Church of Underhill


Harold Sargent            Marc Maheux                None

Peter Mitchell            CLERK PRESENT

Kenneth Crimmins          Katharine Koniuto

Trustee Peter Mitchell called the meeting to order at 7:55 p.m.

1. Review & Approval of Previous Minutes. The proposed November 2, 1998 minutes were reviewed and unanimously approved with the following corrections: 5.a. "hater" should read "heater".

6 a. "fluoride" should read "phosphate".

2. Review & Approval of Financial Statements. The November 1998 financial statement was reviewed and unanimously accepted.

3. Operator's Report.

a. Water use. 56,460 gpd. b,

b. Operators' Reports.

  1. The paving crew covered the curb stop for the residence at 390 Vermont, Route 15 with asphalt.
  2. G.W. Tatro broke our 2" copper line on Barrett Lane on November 9, 1993. Harold and Marc went to the site and shut off the water. The two customers on Barrett Lane were notified and told to boil water for consumption until they heard from the Water District clerk that the samples Harold took after the repairs were completed were safe to drink. A follow-up water sample taken by Harold at 13 Barrett Lane was negative for coliform bacteria and the clerk notified residents of 11 and 13 Barrett Lane that the water was safe to drink. The clerk was told to bill G.W. Tatro, Inc. for the costs of Marc's service call ($50.) and 6.5 hours for Harold's time ($130.)

c. Other.

  1. The curb stops at 347 Vermont Route 15 (Nelson Davis property) needs to be repaired. Harold has contacted the State and Dig Safe for the proper permits for this work.

4. Customer concerns.


Old Business.

a, Electric heater installed vault - Marc.

Marc has not installed the thermostat as yet. He's not sure that there is enough space for the extra thermostat but will attempt the installation.

  1. b.  Joe & Louise O'Brien's service line insulated - Harold.

This project was completed on October 26, 1998. Two 2'x8'x2" thick rigid insulation boards covered with a 6" layer of soil were placed over the service line. J.F. Durbrow Co. and Harold did this work. Harold shared pictures with the Board of the project. Harold also contacted the Town of Underhill and received permission to partially fill in the ditch to protect the O'Brien service line.

  1. Water service to Mrs. Arietta Wrisley Harold,.

The treasurer received a check for $1500.00 for the hook-up fee from Mrs. Wrisley.

  1. Report on painting pipes in the Control Building - Harold.

No action has been taken. Harold will contact KJ Construction (owned by Henry Listenik) to see if they are interested in the job.

  1. Radios or telephones for field communication - Ken.

Ken has made calls to two companies. He is waiting to receive information and price lists. He has not received this information to date.

  1. Report on gate repair - Harold.

Harold is having difficulty locating a wheel for the bottom of the gate. He will contact F.E. Hart Fence Company and a hardware store in Malletts Bay to see if they have a wheel.

  1. Report on emergency power - Harold_

No action taken.

  1. Other.

1. The hydrant flags are up. Reflectors are also needed at a couple of the hydrants. Harold will place a steel rod with a reflector at Hydrant #33 (Poker Hill).

6. New Business.

a. Discussion of returned bank check fee.

A motion was made for a declaratory ruling of the interpretation of Section 17 in the Jericho-Underhill Water District Regulations. That ruling is that the $15.00 fee for the collection of a returned bank check is intended for the clerk in addition to her salary. The motion was carried unanimously.

b. Other.

1. Ken Mitchell called Harold Sargent to see if it is O.K. for Cliff Hill to have a contractor drive on the road by the old pump house and a short distance beyond the wells to deliver stones and equipment to repair the bank of the creek. Harold reported his request and the Board had no objections.

2. Harold has received two pieces of correspondence from the State Drinking Water Program:

    1. A schedule of when and what to test for in monitoring the water system as well as a list of acceptable laboratories to do the testing.
    2. A letter inquiring if we are interested in borrowing money for a project at a maximum rate of 3% interest. The Board felt this matter should be investigated further. Harold will look into the possibilities.

3. Ken Crimmins said that the Board should get proof of insurance from anyone who works for us. Harold will ask Jim Durbrow for a Certificate of Insurance.

7. Bills to review & approve for payment. The bills were reviewed and approved for payment.

Adjournment. The meeting was adjourned at 9:14 p.m.

Respectfully Submitted,


Katharine Koniuto





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