Meeting Minutes

Minutes for the May 1997 Meeting

2013-04-26 10:45:45


May 5, 1997
7:00 p.m.
Basement of the United Church of Underhill


Harold Sargent                         Marc Maheux                      None

Peter Mitchell                     CLERK PRESENT


President Harold Sargent called the meeting to order at 7:02 p.m.

1. Review & Approval of Previous Minutes. The April 7, 1997 minutes were reviewed and unanimously approved.

2. Review & Approval of Financial Statements. The Board voted to postpone consideration of approval of the April 1997 financial statement pending determination of actual interest in the Howard Bank money market account.

3. Operator's Report.

  1. a.  Water use.- 51,622 gals. average daily use for the month of April.
  2. b.  Other.
  3. 1.  Marc cleaned the fluoridation unit.
  4. 2.  The Board asked Marc to look into the cost of a small 5 to 10 gpm. portable chemical pump for transferring chemicals to solution tanks.

4. Customer concerns.

  1. a.     Colored (red) water at Haley apartment on April 17, 1997. The colored water at the Haley apartment (409 Vt. Rte. 15, R. Grzywna, owner) cannot be explained. There were no other complaints received at that time (April 17, 1997). Harold sent several customers letters of explanation of the colored water. Basically, he feels the PO, and sodium hypochlorite needed to be diluted so that better mixing of the chemical with the water was effected.
  2. b.     Tom Morse asked if he could receive credit toward his bill for having run his water last winter. The Board unanimously agreed to charge his business for an estimated bill based on normal use, but credit was not given his residence as his house is not on the list of homes that need to run water. Also, the Board did not contact anyone to run their water as the winter was 14% warmer than average.
  3. c.     Ken Remsen, Underhill I.D. School principal had called Harold concerning some health problems among three teachers. Harold delivered copies of all extra sampling showing only manganese, a non-health element, as exceeding the secondary standard. He sent test results on: asbestos, V.O.C.s, S.O.C.s, radiological including radon, inorganic chemicals, and pesticides.

5. Old Business.

  1. a.  Maple Ridge (Sacco) agreement.There has not been any response to the Board's letters of April 8 and 28, 1997 sent by Harold Sargent. The Board voted to wait until the 19th of May, 1997, and if there has been no response, it will contact the Board's attorney to explain the situation and seek advice.
  1. b.  Bill was sent to United Christian Assembly church with $300. credit. Harold reported that he spoke with the Rev, Duane Hodgeman regarding the corrected bill for connection. Harold explained that the 1 1/2" service line that was installed has to be used as the service line size even though a few feet of 1 1/4" copper pipe was used to serve the meter. He seemed to understand. Rev. Hodgeman said their hydrant will be raised three feet to meet grade. Harold obtained permission for the District to paint their hydrant yellow to go along with its hydrants.

c. Other. The Board asked Harold to make two "NO DOGS" signs and mount one on the access road gate and one on the control building.

6. New Business.

  1. a.  System flushing scheduled for May 6 & 7 plus 8 if needed. The Board agreed to have Marc and Harold perform a complete system flushing.
  2. b.  Chlorinator was shut off on April 1, 1997 by Harold's direction in an effort to reduce colored water problem. Water tests free of bacteria since. There has been only one colored water incident since the chlorinator was shut off April 1, 1997. One bacteria test was performed mid-month and it was negative for bacteria.
  3. c.  VOC test results have been received and all results were below the standards. V.O.C. (Volatile Organic Compound) tests results came back clean ­no hits.
  4. d.  Will the Board approve the update to QuickBooks, Version 5 for the computer? (Approximate cost less than $100.) The Board unanimously approved upgrading to QuickBooks, Version 5 for computer use. Kathy was authorized to purchase it for not over $100.
  5. e.  Shall the base fee be raised to develop a tank and meter fund? Postponed to Annual Meeting. Harold will provide needs list for the next meeting.
  6. f.  Other.
  7. 1.  Bernasconi's proposal of a well. Gerard Bernasconi had contacted Harold regarding providing back-up water for the District. The Board authorized Harold to investigate his offer and proposed well location with the state drinking water people.
  8. 2.  Board member replacement. The Board agreed to wait until May 19 for a response from the Saccos. If there is no response by then, the Board will review candidates for appointment as the state says we should appoint a member as soon as practicable. There was consideration that Mr. Sacco might be a candidate, but the Board hasn't heard from him.
  9. 3.  Hydrant raising. Harold will get an estimate of costs to raise #29, #7, #15 and possibly #22.
  10. 4.  Hydrant #29 was used to fill the 2,000 gal. fire truck tanker twice on 4/26/97 to fight a grass fire. The Board voted no charge.
  11. 5.  Harold requested Webster-Martin to furnish a cost estimate for iron/manganese removal at the control building. The Board voted to submit the estimate to the State Drinking Water Program.
  12. 6.  Harold is to speak with Marc about the PO, testing frequency to be once a week once the PO, has stabilized.
  13. 7.      Bills to review & approve for payment. The bills were reviewed and approved for payment.
  14. 8.      Adjournment. The meeting was adjourned at 10:17 p.m.

Respectfully submitted,

Harold E. Sargent President



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