Meeting Minutes

Minutes for the June 1994 Meeting

2013-04-11 03:49:43



Minutes of June 6, 1994                                            

The monthly meeting of the trustees of the Jericho-Underhill Water District was held on June 6, 1994 in the basement of the United Church of Underhill. Those present were Harold Sargent (President), Trustees Peter Mitchell and John Fowler, operator Marc Maheux, clerk/treasurer Evelyn Sargent and representatives from the Underhill-Jericho Fire Department Al Morse, Lee Dumas and David Sullivan. The meeting was called to order by Harold at 7:04 P.M.

1.   The minutes of the May 10th meeting were reviewed and unanimously accepted with one correction. Under 3. Operator's report, item g. the following should be added after the first sentence, "Mr. Palmer advised that he wil tightenedthe screws but did not contact Marc for them to be inspected." 

2.    The Cash Flow Statement was reviewed and accepted. Note was made that the
breakdown of Repair & Maintenance and Supplies expenses were found on the back of the report.

At this point in the meeting the agenda was switched to hear the firemen's remarks. They presented a documented report on the condition of the hydrants. Each hydrant had been measured for height and distance from the traveled way. Most of our hydrants were okay, but a few need raising, moving or guard posts. Some need the District's attention as soon as it can be arranged. This information was all plotted and was given to the Trustees.

3.   Operator's Report:

  1. The water use is averaging 43,000 gallons per day.
  2. The system has been flushed except for the short pipe on lower Rte. 15 from Big John's to Browns River. That section requires Fire Department assistance. The one at the end of Willow Lane could not be done due to some gravel in the way.

4.   Customer concerns:

  1. The Underhill-Jericho Fire Department representatives' hydrant concerns were voiced earlier.
  2. Note was made of Doug Keith's call on suspected H2S. No indication of H2S had been observed at the Pump House recently or from other customers.
  3. Marc had said that the water service line did not cross the road in front of Martelle's house. The have a 'sink hole' in their front yard adjacent to their driveway. Marc said he would get a listening device out there within a week.
  4. Marc also commented on the Listenik situation (5.b.). This reaffirmed the necessity of hiring a manager to handle situations such as the District encountered with freeze-ups.
  5. There have been several times when vehicles have blocked the gate down to the control building. People do not seem to realize that this access MUST be kept unblocked for emergencies and normal operation. Bob (John) will purchase an appropriate sign and post it at the gate.

5.   Old Business:

  1. Harold spoke with Kenneth Bannister of Wagner, Heindel and Noyes, who said that the Wellhead Protection reports should be mailed to the District and EPA this week (June 6th). Harold has the application to request the balance of the monies due us from the EPA. This report also completes one of the remaining two items to final water system project approval from the State.
  2. Mt. Listenik had requested that the District reimburse him the full amount of P & P Septic's bill for thawing his pipes. After some discussion, Bob (John) made the motion to pay the full amount of Mr. Listenik's P & P Septic bill based on his testimony to the Board that he had followed the Board's instructions to run his water prior to the freeze-up of his pipes. The motion was seconded and carried.
  3. The Wellhead Protection Report (due any day from Wagner, Heindel and Noyes) should complete the project for final approval.
  4. The lead and copper testing must be completed by June 30th. Harold will organize this project.
  5. The application forms are very long, complicated and extensive and with interest rates rising switching to the Vermont Bond Bank to refinance our FmHA bond probably will not better our situation, percentage-wise.
  6. The waiver request for surface water intrusion was approved by the State. This represents a large savings to the District of money and time.

6. New Business:

  1. The applications for clerk/treasurer had been reviewed by the Board members and four applicants were selected for interviews to be held on Thursday June 9, 1994 starting at 7:00 P.M. at the church basement. The clerk was asked to call the individuals and set up half hour appointments starting at 7:00 P.M.
  2. At 9:52 P.M. the Board entered into executive session to discuss the Summons and Complaint received May 26, 1994. They came out of executive session at 10:18 P.M.

7.  There was no Other Business to be brought before the Board.

8.  The District's bills were reviewed and signed authorizing payments.

9.  The meeting was adjourned at 10:22 P.M.

Respectfully submitted:


Evelyn Sargent, Clerk



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