Meeting Minutes

Minutes for the May 1993 Meeting


2013-04-11 07:28:19

 

JERICHO - UNDERHILL WATER DISTRICT

UNDERHILL, VERMONT 05489

Minutes of May 3, 1993                                          

The monthly meeting of the Jericho-Underhill Water District's trustees was held on May 3, 1993 in the basement of the United Church of Underhill. The meeting was called to order by Harold Sargent at 7:12 P.M. Also present were trustee Peter Mitchell, trustee Bob Fowler, clerk Evelyn Sargent, operator Marc Maheux and the contractor from Valley's Edge Development, Peter Hartwick.

1. The minutes of the April 5, 1993 meeting were reviewed and accepted.

2. The District's Cash Flow Statement and the Financial Statement for the Water Supply Project were reviewed and accepted.

3. Operator Marc Maheux reported the following:

  1. Water use is between 60,000 and 63,000 gallons per day.
  2. Hydrant flushing was started today (May 3rd) beginning at Poker Hill. They hope to finish this week.
  3. The Greenmont Lumber Co. leak was repaired by Greenmont people
  4. Marc had heard from the man (Pat) who lives in the Kingsbury barn. Marc listed five items he must have ready before the water connection can be made. He has not heard back from the young man.

4. Peter Hartwick requested attendance for the following matters:

  1. Cost for Marc's observation of work surrounding the second 8" main tap was questioned by Mr. Hartwick. The board agreed to reduce the hours charged to 2 hours to be billed to Mr. Hartwick. Mr. Hartwick was in agreement with this proposal. Accordingly, Peter Mitchell made the motion that the bill for the second tapping and start-up be reduced from $315.00 to $70.00. This was passed.
  2. Mr. Hartwick presented a letter from his engineers (Lamoureux & Stone) dated April 30, 1993 stating that the water main had been installed in accordance with the plans and specifications. Testing (pressure and bacteriological) also has been certified by his engineers as having passed.
  3. Mr. Hartwick will have his lawyer give a title opinion for deeding the water main and hydrants to the District, stating no incumbrances and clear title. He will also see that we get 3 copies of the record drawings.

5. Customer Concerns:

  1. Harold called Scott and Debbie Young who had complained of low water pressure. Harold referred them to Mr. Hartwick because they appeared to have a defective or improperly adjusted pressure reducer.
  2. No further concerns were heard regarding sulfur odors.
  3. Peter Mitchell mentioned he was experiencing iron staining again. This may be caused by a galvanized iron service pipe under route 15. The board isn't sure what the pipe is made from.

6.  Old Business:

  1. Still no worgai  project was supposed to have been done a month ago. Harold will/coaaA with Wagner, Heindel and Noyes, as he has been doing. The due date for completion was April 1, 1993.
  2. A follow-up sample of raw water came back with a ten times lower phosphate reading than previously, but still is not as low as it should be. Harold will request sample bottles from Water Solutions and sample again.
  3. Peter presented a report on various computers that would appear to fit our needs. The cost of a computer will range from $1,500. to $2,200. Peter recommended we purchase a good printer such as laser or ink. Printers range between $500. and $1,500. starting with dot matrix type. The software is estimated to cost about $500., word perfect $250. and a desk/cart $150. to $250. Total cost would range from $2,900. to $4,700. The board asked Peter to check with Ed Moore on what other towns are using to help us in our decision of what brands and types to purchase. The board leaned toward the Dot Matrix printer, 8-mega-bites and an SVGA monitor. Peter was asked to make a specific proposal at the next Board meeting for purchase.
  4. d. Marc Maheux, Harold Sargent and Jim Kenehem will soon receive Operator certification: according to the Department of Enviromental Conservation.
  5. e. Property boundaries on the control building access road were discussed with the District's attorney who advised the board not to pursue this matter. The Board agreed to follow the attorney's advice.
  6. f. As noted in the financial statement of the Project we have received a check for $15,000, from the State. A small residual amount ($1,000. plus or minus) will be forthcoming upon completion of the Wellhead Protection Plan and the Operator's Manual. Webster-Martin, Inc. is in the process of completing the manual and will send us copies soon.
  7. g. Water rate changes were discussed. Harold suggested leaving the base at $30. and charging $2.75 per 1,000 gallons for all use. Peter asked how other municipalities charge for water and how they arrive at their fees. The Board authorized Harold to present a proposed change for consideration at the next (June) meeting.
  8. h. The I.D. and Browns River Schools' backflow and metering needs were discusseth An RPZ is to be bought by the District and sold to the I.D. school at our cost. Harold had talked with Jeff Ashley of Freeman, French and Freeman, architects for the BRMS who said there is no glycol in the sprinkler system at BRMS. Therefore there only needs to be a testable_dual check valve for backflow there. A smaller meter is needed at Browns river and the hydrants need to be moved and served by larger pipe (6" minimum, preferred 8").
  9. i. The willow planting on the Browns River bank was done May 1, 1993 by Scouts (Mr. Greg Brand was in charge).
  10. . The power disconnect for the old pump house (No 1) has been completed and we have been charged through the final day of connection, February 26, 1993. We'll save about $370 per year by disconnecting service.

7. New Business:

a. Our meter reader Joan Stoddert has given us notice that she can no longer perform meter reading. She has offered to assist whomever replaces her to acquaint them with the locations of the meters. The Board wishes to find someone in the District, the clerk was asked to put a notice in the Mbuntain Villager via Pat Richmond's Underhill column.

8. Old Business: none.

9   The District's monthly bills were reviewed and approved.

10.  The meeting was adjourned at 11:15 P.M.

Repectfully submitted:

Evelyn Sargent, Clerk 

 

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